What is a task management software?

10 of June, 2022

We all have our ways of keeping organized, right? Maybe you keep a to-do list with tidy check boxes, or have a color-coded index card system. Or maybe you have some kind of it-just-works-for-me way to keep on track. However, when you’re tackling a project with a team and have layers of deliverables, using task management software is the way to go. 

What is a task management software?

A task management software functions as a kind of Swiss Army knife for project managers. Schedules, deliverables, contacts, important files (or links to them) and team assignments are all in one place. All of this well organized, easy to navigate and easy to update.

The magical part of task management system is that at any given time, any team member can log in and see what they’ve done, what they need to do and how much time they have left to do it. Confusion is eliminated, expectations are clear, and projects *should* run smoothly. 

What makes a task tracking tool good?

When it comes down to it, there are five functions that are vital for a task tracking tool to be effective. 

Task setting and sub-task setting to a calendar

The most fundamental need for task management software is imputing your to-dos and their dependencies. Make sure your software not only allows constructing your project flow but also has flexibility. Tasks and timing inevitably change. A tool like Sesame´s task tracking software has a simple interface and makes it easy to jump right in. 

Collaboration

Team members should be able to ask questions and give feedback without having to stop their own flow. Internal communication integrations can capture those moments easily. They have special chat functionalities so teams can keep comments organized in one place and on topic. 

Reminders, reminders, reminders

Even the most diligent team member needs a check in, a nudge or a “how’s it going?” now and again. Your task management software should be able to accommodate, both with set-it-and-forget-it milestone reminders. Sesame HR has a feature that lets you set tags to classify and find projects with its respective tasks. 

Ability to really see the project

The right visualization and reporting tools are key. You should be able to see how a project is going and what’s been completed.

From Gantt to Kanban boards, your task tracker should deliver your plan the way you want to see it.

Time=money

Of course, maximizing efficiency and sticking to a budget are huge indicators of a project gone right. Great project tracking allows you to not only see progress of the work but the financial health of your project. Sesame HR has a tool that allows team members to track their task hours and gives you reports to instantly assess profitability. 

Why does your company need a task tracking system?

In our modern working environment, no matter if you’re sitting in an office or working from your laptop at home, technology is constantly developing and changing to meet our new communication needs.

Gone are the days of printing out daily to-do lists and manually updating white board calendars in the office—task tracking systems are here to stay.

Though there are lots of software options out there, most have a free trial so you can get a feel for them before bringing your team on for the smooth and efficient project management ride.