21 of February, 2025

We have reached a point of no return: a human resources software is essential to manage the day-to-day HR. Without it, we are lost.

But not just any software will do, we must choose the best human resources software. Only then will we get the most out of it.

We could give you thousands of tips to choose the best human resources software. However, we limit ourselves to one: essential functionalities.

These are the solutions where the HR software will prove to be the best. The points that make a difference.

So, what features should the best human resources software have? Clearly, the more the better. It will make the work of the HR team much easier.

Next, we will explain what the essential functionalities are, all of them available in Sesame HR.

Features of the best human resources software

Recruitment

We start from the beginning. A good human resources software allows us to develop and follow the personnel selection process.

Publish job vacancies, manage applications, filter the resumes that best fit what you are looking for…

Plus, you can note the result after each interview or create a pool of candidates for future processes.

Onboarding and offboarding

After recruitment comes onboarding. An HR software with an onboarding checklist guarantees us the best welcome for the new worker.

We will comply with all the requirements for an effective and immediate adaptation. Similarly, offboarding is key to facilitating an employee’s departure.

Shift control

Remember that legislation requires a shift record.

For this, we have the best human resources management software. A tool that allows workers to clock in and out and keep track of hours worked … but also of overtime, absences, etc.

And if you’re working remotely, be sure the system allows clocking in and out from anywhere.

Overtime pool

Following what we discussed in the previous point, good HR software helps us keep track of overtime.

How they are counted or how they are paid is key to making them work.

Plus, the fact of counting them guarantees that we do not exceed the legal limit. The tool should warn workers about this.

Shift management

The best human resources software also facilitates the assignment of shifts in the company. Especially those more delicate ones like nights or weekends. It distributes shifts, assigns them, alerts workers…

And, of course, it ensures the minimum rest time between shifts is respected.

Vacation manager

Vacations are a critical time for human resources. If they are not managed correctly, productivity can suffer significantly.

Therefore, HR software helps us assign them in the most efficient way for the company and employees. Also when it comes to managing days off.

Work climate surveys

One of the functions of human resources is to retain and attract talent. Work climate surveys are the best resource to know the team’s engagement.

In addition to preventing desertions, they allow us to identify situations to improve, know the concerns of our teams and respond to their needs.

Internal communication

This is a key aspect for success. Especially if there are telecommuting or remote employees.

On the one hand, an internal chat facilitates communication between workers in real time.

On the other hand, resources like the employee portal where workers can download payslips, view hours worked or request vacations make the HR day-to-day easier.

Performance evaluation

Among the functions of human resources is also the evaluation of performance.

Knowing the performance of workers, their strengths and weaknesses, their capabilities… Essential information to form the most powerful and efficient human team possible.

A must in any human resources software.

Employee database

This function can mark the difference between the best software for human resources management and a good HR software.

The database must not only contain contact information. All the information of the company-worker relationship should appear in it, including performance evaluations, payslips or any notable aspect.

Payslip reports

This is an interesting function that allows the human resources team to know their workforce better.

For example, the total overtime carried out each month, the number of employees in each category, etc.

Always useful information for the HR department to successfully complete their tasks.

Document manager

Another of the headaches of human resources is document management.

From contracts to agreements, the record of hours worked, budgets, reports…

We need a tool that allows us to properly store labor documents and quickly locate them when we need them.

Task management

Managing a project cannot be limited to assigning tasks and deadlines.

That’s why, having the best human resources software helps us to manage projects in the best way.

Task tracking, report generation or tracking time and costs are key to the organization’s success.

Reports

At Sesame HR we are clear that decisions are best made with data.

That’s why reports such as labor performance, hours worked, time and costs of a project, etc., play a fundamental role in the day-to-day of HR.

A good HR software will automate their creation, saving us a lot of time.

People analytics

If you have made it this far, it is because you want to measure the talent of your workers and make decisions based on data.

That’s precisely what People Analytics offers. We can measure trends, patterns or behaviors, optimizing the obtaining of data and the making of decisions.

Thus, we improve the work environment and engagement.

Sesame HR has all the features required for the best human resources software.

If you want to know more about people analytics, shift control, onboarding processes or work climate surveys, don’t miss the related content on the Sesame HR blog or in our guides.

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist

How to choose the best human resources software