How to automate personnel management in a company

12 of February, 2025

Managing the staff of a company can be complicated and time-consuming. However, the Human Resources team can automate staff management and some of its processes quite easily.

Want to know what functions of your company you can stop doing manually? Today, there are different types of staff management automation to make HR tasks easier to perform.

To help you in this process, we tell you how to automate staff management effectively and simply. Pay attention!

How to automate staff management in the company

Implementing automation can be more complicated than it seems. Hence, when you start to automate staff management, the steps you should follow in your company are the following.

1. Decide which processes or areas will be automated

When the company is considering how to automate staff management, you must decide which processes you want to automate and how it will be done.

In this case, it is advisable to carry out this process gradually to avoid a sudden drastic change in the way of working. Plus, users need to familiarize themselves with the new platform.

2. Take into account the budget

Each company has a budget for the mechanization of processes. For this reason, you must look carefully and choose the product that fits our needs.

So, you need to know what your company’s budget and needs are, along with the features that each software offers.

3. Choice of the correct Human Resources software

Staff management software in a company is key to automating certain processes that may affect Human Resources. When choosing the perfect program, you should consider the requirements and needs of the company and the department.

Among these programs is the Sesame HR staff management software, with which you can obtain an intuitive and efficient solution. Thanks to its technological innovation and easy interface, a large number of processes can be optimized.

Some of the points to consider when selecting the ideal software to automate staff management are the following:

Simple integrations of other programs or systems, to facilitate the experience
Easy usability both by workers and supervisors or HR personnel. Otherwise, the desired results will not be achieved.
Data storage security. This software keeps a record and control of data. When automating staff management, a large amount of data is used, so there is a risk of data theft.
Obtain precise calculations of payrolls or salaries that HR has to carry out. These processes are slow and complex. However, many of these tools ensure simple and highly accurate calculations.

4. Inform the team

Given this change, the change must be communicated to all users who are going to use the software. These are the people who need to understand how it works correctly.

To avoid possible problems or reluctance to use it, it is advisable to arrange a meeting in which the benefits of its automation of staff management are explained.

A good option to explain how it is used is to do a demonstration of some of its tools. Likewise, it will be necessary to solve doubts and questions of those present at the meeting.

5. Train employees in its use

Depending on the use that will be given and the automations, it may be interesting to conduct employee training on how to use it or provide a manual on how to use it.

Types of personnel automation

To be able to correctly automate staff management, you must know the different types of automation that exist and how to implement them.

Some of the types of staff management automation that exist are the following:

Performance evaluation

This performance evaluation system should centralize employee development, to supervise the work. Thus, objectives can be set and adapted.

Attendance management

It is essential that the HR program allows managing both shifts and attendance. In this way, a follow-up can be made on who is taking care of each task at each moment.

On the other hand, it allows optimizing task assignment and cooperation between departments thanks to the task manager.

Recruitment of candidates

The automation of staff management also facilitates this task, allowing HR to wait and carry out preliminary evaluations before the selection of personnel. Thus, candidates can be monitored and their backgrounds easily verified.

Manage learning

To manage workforce performance, staff management software can provide the opportunity to learn something new and develop further. This way, our staff can grow and increase its performance.

Benefits of staff management automation

Staff management automation has countless benefits for our organization. Among these advantages are the following:

Improves the administration of the workforce, assigning tasks more accurately and tracking the process.
Facilitates internal communication, as all employees use the same tools, seeing recent updates, commenting on tasks, etc.
Increases collaboration and facilitates it, thanks to the use of this software that guarantees clear and easy communication.
Allows payroll management, reducing the cost that an external party might incur or facilitating this process for HR.
Monitors the progress of each person, allowing to know their work simply. Thus, any worker can be advised when necessary.
Reduces errors that can be made when performing processes manually, making the process more fluid.
Accelerates tasks and executes them more accurately.
Provides access to practical information and valuable business data.

Interesting, right? These are some tips to automate staff management in a simple way. If you found it helpful, continue exploring the Sesame HR website, where you will find comprehensive guides on this and many other topics. We are your go-to HR software!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist