10 of February, 2025

The time for digital transformation of HR in your company has come. For this, we will give you the 10 keys to carry out this process in the most efficient way. We will also explain how you can take advantage of the benefits of digitalization to optimize your processes and facilitate the day-to-day work of your team.

With the help of the right tools, such as Sesame HR’s employee management software, you will be able to streamline tasks, improve efficiency, and make better data-based decisions. Let’s get to work! It’s time to jump aboard the digital transformation.

What is the digital transformation of HR?

To improve the efficiency of personnel management, the digital transformation of HR is key. This means automating and digitizing manual processes that were being done in the human resources department, such as time control or staff recruitment.

If you apply it, you will be able to:

Optimize administrative tasks.
Improve communication with your employees.
Better understand your team.
Achieve better results thanks to People Analytics.

The digital transformation of your human resources processes will improve the experience of your employees and managers. What are you waiting for to start?

10 keys for the digital transformation of HR

There are 10 important keys to the digital transformation of HR that you should consider in your company. All of them will enable you to automate recurring department processes for better efficiency.

Opting for an HR software is just the beginning to facilitate the daily management of your company. There are many more tools that will aid you in the process. Do you want to know what they are? Keep reading!

1. Adoption of new digital software

To initiate the digital transformation of Human Resources, the adoption of specialized software is fundamental. With solutions like Sesame HR, you can optimize all HR processes and maximize your team’s work productivity.

Thanks to cloud-based personnel management tools, you’ll automate repetitive and tedious tasks such as payroll delivery or vacation management. In this way, your HR team can focus on tasks with higher added value.

Additionally, you will have valuable insights about your staff, such as turnover ratios or absenteeism. This information will enable you to make better strategic decisions for your company.

2. Incorporation of artificial intelligence

The incorporation of artificial intelligence in HR processes is essential to speed up repetitive tasks. Thanks to AI, you can automate processes such as:

Publication of internal announcements.
Creation of surveys for labor polls.
Drafting of HR reports.
Consulting data and doubts.

With the help of a tool like Sesame HR, your HR department will gain efficiency. The digital transformation of HR has arrived to make your life easier.

3. Implementation of the employee portal

An employee portal allows your collaborators to easily and at any time access relevant information for their daily work, such as:

Work schedules and shifts.
Project status.
Payroll.
Vacations.
Work documents.

This speeds up processes and avoids wasted time in repeated queries. Additionally, a good employee portal reinforces the company culture and worker experience. You can share the mission, vision, and values of the organisation, as well as celebrate achievements and keep teams informed about news.

4. Use of ATS

The digital transformation of HR includes optimizing recruitment processes. One of the key tools is the use of an ATS (Applicant Tracking System), or in other words, software for candidate management.

An ATS allows you to centralize all the job applications and organize them efficiently. You will be able to classify applicants by profile, schedule interviews and manage the hiring process. This will maximize your time and give you a global vision of the available talent.

5. Conducting online job surveys

Job climate surveys are a key tool to better understand your employees and identify areas of improvement in your organization.

Through anonymous job questionnaires you can obtain valuable information about the level of commitment, satisfaction, and motivation of your staff. This will allow you to implement corrective measures and closely follow their evolution.

Surveys are also useful to assess your employees’ opinions on specific topics. Their answers can reveal unsuspected aspects about the work climate of your company.

6. Create an automated performance evaluation

The digital transformation of HR requires agile and flexible tools. Among their multiple functions, they should have an automated performance evaluation system.

This will allow you to have periodic feedback from your collaborators in a quick and efficient way. You will be able to know their strengths and areas of opportunity, which will help you to enhance the talent of your work team.

A tool like Sesame HR’s HR software will ease the evaluation process, making it more objective. Your colleagues will be able to self-evaluate and receive feedback from their peers.

7. Use of People Analytics

Once you have your questionnaires and evaluations done, you can analyze your team in depth with People Analytics. This functionality will enable you to understand how your staff works and maximize their productivity thanks to quantitative data.

You can see data such as hours worked, tasks performed or absences by employee. It will also provide you with personalized reports to detect areas of improvement. In this way, you will make your HR department more efficient.

8. Precision in time control

To implement the digital transformation of human resources, you must apply a precise time control of your employees’ attendance.

With a digital time control system, you can automatically register the hours of entry and exit of your employees. This will allow you to have a global and real-time view of the hours worked by each person, team, and department. This way, you can avoid potential fraud or errors and optimize the costs of your business.

9. Centralized work calendars

The centralized work calendars allow for optimal management of your employees’ schedules and shifts. By unifying this information on a single platform, you have the peace of mind knowing that the entire staff works in accordance with current regulations and the specifics of each position.

Additionally, with tools like Sesame HR’s HR software, you can create different work schedules based on the type of contract, shift, or responsibility.

In this way, you guarantee that each worker fulfills their obligations without exceeding the maximum allowed working day.

10. Improvement of digital document management

One of the keys to the digital transformation of HR is to improve digital document management. This will allow you to optimize processes such as:

Storage.
Digital signature.
Data security.
Information recovery.

With the help of a cloud-based HR software like Sesame HR, you can digitize and centralize all the documentation of your department in a safe and efficient way.

In conclusion, your HR department will evolve towards a more collaborative, agile, and efficient work model. What are you waiting for to join the digital transformation in HR?

Benefits of the digital transformation of HR

The digital transformation in Human Resources offers a number of significant benefits that can both improve operational efficiency and the overall experience of employees and employers. Here are its advantages:

Increased process efficiency: by automating repetitive and administrative tasks, you reduce errors and work times.
Personalization of the experience: digital HR solutions adapt to the individual needs of employees.
Data centralization: using an accessible platform facilitates employee data management from any location.
Greater labor flexibility: technology in HR can facilitate remote work, management of flexible schedules, and access to online collaborative tools.
Happier customers: improving operational efficiency and employee commitment through digital transformation can have a positive impact on the customer experience.

In summary, the digital transformation in HR not only optimizes internal processes and employee management, but it also can have a positive impact on work satisfaction and the overall customer experience.

The digital transformation of HR arrives with Sesame HR

With a KPI software like Sesame HR’s, you can automate processes, optimize talent management, improve your employees’ experience, and make data-based decisions.

Sesame HR is the perfect solution for optimizing processes, reducing costs, and focusing on adding strategic value to your organization. Ready to dive into the digital transformation of your Human Resources?

Don’t miss the opportunity to join this new era. Other companies have already embarked on the journey, what are you waiting for? Request a 14-day demonstration to try our HR software. It’s time to take the leap!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist

Key elements for the digital transformation of HR