Keys to digitize the human resources department

10 of February, 2025

Looking to boost your HR department into the 21st century? Digitalizing human resources is key. With the right tools at your disposal, you can automate processes, cut costs, and increase efficiency.

In this article, we talk about how you can modernize your HR department by applying digital solutions. Discover how to digitize crucial functions like hiring, payroll management, or training. We present the steps to digitally transform your HR area and the benefits you’ll gain. Position your company at the forefront – HR digitalization is a must.

Why digitize Human Resources?

These days, technology is advancing at breakneck speed, and companies need to adapt to remain competitive. Digitizing your HR department is essential for optimizing processes, reducing costs, and offering a better employee experience.

By implementing a personnel management software, you can automate repetitive tasks like attendance control, payroll management or performance evaluations. This way, your team can focus on higher-value tasks like recruitment, training and labor relations.

Beyond that, the digitization of HR provides numerous benefits:

Better efficiency. By systematizing and automating processes, you’ll increase agility and precision.
Better decision making. You’ll have access to key data and indicators about your staff that will allow you to analyze the situation and plan improvements.
Improved employee experience. Your workers will be able to manage requests such as vacation time, check pay stubs or update their personal data in a simple way through an employee portal.
Cost reduction. The digitization of human resources involves a savings of time and money by minimizing the use of paper and optimizing management.

In short, the digital transformation of your HR area is essential to increase competitiveness and productivity. What are you waiting for? Embrace digitalization now!

HR digitization: What functions can I apply?

Nowadays, almost all HR areas can be digitized with the help of specialized software like Sesame HR. Here are some functions you can automate:

Recruitment. You can publish job offers on job portals, receive applications from candidates, schedule interviews and online evaluations, etc. The complete process of recruitment and staff selection can be done digitally.
Hiring. Once the candidate is selected, you can generate the work contract automatically with electronic signature, thus saving time and paper.
Personnel administration. Tasks such as attendance registration, vacation, permits, training, performance evaluations, etc. can be managed digitally through HR software.
Payroll and compensation. Payroll calculations, tax payments, and the issuance of pay stubs can fully automated. Moreover, you can set variable compensation plans for employees.
Development and training. You can implement virtual training programs, evaluate employees’ competencies and design career plans within the HR platform.

Steps for the digitization of the HR department

The digitization of Human Resources is a process that requires planning and time. It cannot be achieved overnight, but by following a few simple steps, you can modernize your HR department and increase efficiency.

1. Analyze your current processes

First, examine how processes currently work in your HR department. Identify areas for improvement and opportunities for automation or simplification. Ask yourself:

What tasks are frequently repeated?
Which processes take too long or are prone to errors?
What information is hard to find?
How could employees benefit from more transparency and easier access to information?

Once you have a clear picture of your current status, you can focus on specific digital solutions for your needs.

2. Choose the right tools

There are many HR software options that can help you automate processes like recruitment, employee onboarding, benefit administration, and more. Sesame HR is a “one-stop” solution for large Spanish companies, as it allows the digitization of most HR processes.

Choose the tool that best suits your needs and budget. Many offer free trials that allow you to evaluate if they are the ideal solution for your company.

3. Training your team

No digital transformation is successful without the support of the people involved. Train your HR team in the use of new tools and motivate them to adopt changes. You can organize training sessions with the solution providers you choose or develop your own platform.

Benefits of digitizing human resources

The digitization of human resources brings big benefits to companies. By automating and optimizing processes, you can save your employees’ time to focus on higher-value tasks. Here are the main advantages of digitizing your HR department.

Time and cost savings

The digitization of processes like recruitment, training, performance evaluation, and vacation management will save time usually allocated to administrative tasks. By automating workflows, you can cut stationery and storage expenses. According to studies, companies can save up to 70% of HR process costs by digitizing them.

Better employee experience

With an HR software, collaborators can handle requests like vacation requests, attendance registers, and payroll checks quickly and simply through a digital platform. This leads to a better employee experience, increasing their satisfaction and commitment to the company.

Increased productivity

The digitization of human resources processes optimizes workflow, reduces duplication of tasks and simplifies complicated processes. This leads to a higher efficiency and productivity of work teams. According to a study by McDinsey Consultancy Firm, employee productivity can increase between 20 and 30% by implementing digital tools.

Better decision making

A human resources software gives you access to key data and HR indicators such as staff turnover, absences, payroll costs, etc. With this information at hand, you can make better, evidence-based decisions to optimize your company’s talent management.

More flexibility and scalability

Cloud-based HR platforms allow you to manage your workforce in a flexible and scalable way. You can increase or decrease the number of users and features according to your business’s changing needs, without high implementation costs. This way, your HR department can quickly adapt to the dynamics of the business environment, taking advantage of the agility and efficiency cloud-based solutions offer.

Don’t wait! It’s time to take the leap by digitizing your human resources department. With the steps and recommendations we have given in this article, you have everything you need to begin this digital transformation process in your business. We promise you won’t regret it: you’ll achieve greater efficiency, save time and money, centralize information, and be able to make better decisions.

Take advantage of the benefits brought by a human resources software like Sesame HR, which will ease the transition with intuitive tools. Don’t think twice and get to work: request a 14-day demonstration!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist