Advantages of Human Resources software: what are they?

10 of February, 2025

Have you ever wondered if it’s really efficient to manage your company’s human resources with software? In case you are not familiar, we are going to explain all the advantages of Human Resources software.

In addition, we bring you a real success story that will inspire you to take the step. Keep reading and learn how a HR software can revolutionize personnel management in your organization.

What is a Human Resources software?

A Human Resources software is a computer tool that automates and optimizes people management processes in a company.

It allows you to centralize all information related to staff on a single digital platform. You can organize processes such as:

Recruitment and selection of personnel: post job offers, receive applications, schedule interviews, evaluate candidates, etc.
Payroll management: calculate and send monthly payrolls from the same platform is possible.
Time control and absences: keep a calendarized control of the check-ins, vacations, permits and absences of your employees.

But not only that. Implementing a Human Resources software in your company has numerous advantages, which we will tell you about next.

Advantages of human resources software

If you want your HR department to be more productive and efficient, you should consider implementing human resources software. This type of tool offers you many benefits, such as:

1. Automate your repetitive tasks

One of the most outstanding advantages of HR software is its ability to automate routine and administrative tasks.

This includes attendance management, payroll calculation, vacation scheduling, and benefits management.

By eliminating the need to perform these tasks manually, it reduces the time and resources dedicated to them, allowing HR staff to focus on more strategic activities.

2. Your employees’ information always at hand

HR software centralizes all data related to employees on a single platform, which facilitates quick access and efficient management of information.

Also, employees themselves can easily access data such as their shift calendars. This improves coordination and internal communication.

3. Reduce legal risks

HR software helps you ensure compliance with labor regulations and company internal policies.

It automates processes such as tracking working time and accounting for overtime, which minimizes the risk of errors and penalties for non-compliance.

It also provides tools for managing the security of personal data and maintaining the confidentiality of employee information. All of which contribute to the protection of the company against potential legal and security risks.

4. Data-based decision making

HR software collects and analyzes data on performance, productivity, and satisfaction of employees, providing valuable information for strategic decision making.

The HR reports generated by the software allow business leaders to identify trends, detect areas for improvement, and evaluate the impact of human resources policies and practices on the overall performance of the company.

This facilitates the adoption of proactive measures to optimize talent management and improve operational efficiency.

5. Improves talent retention

HR software creates a more transparent, collaborative and satisfying work environment. It can also improve the employee experience:

Improves administrative processes.
Provides self-management tools.
Promotes internal communication.
Enables feedback through work surveys.

In short, all the advantages of human resources software can help transform your HR department. Making it more efficient, strategic and people-focused. Don’t you think it’s worth trying?

What key features should a HR software have?

A Human Resources software is an essential tool for optimizing talent management, automating administrative processes and improving the experience of employees. Below, we present the key features that an efficient HR software should have:

Time management and time control

Workday registration with different check-in methods (mobile, web, biometric terminal).
Absence, permit and vacation control with automated approval.
Scheduling of shifts and schedules to improve team organization.
Generating reports of hours worked for regulatory compliance.

Automating administrative processes

Management of contracts, payrolls and labor documentation on a centralized platform.
Integration with accounting systems and payment management.
Alerts and reminders for contract expiry, evaluations or renewals.

Onboarding and talent management

Creating automated workflows for onboarding new employees.
Assignment of tasks and digitized documentation in the welcome process.
Performance evaluations and monitoring of employee progress.

Recruitment and selection

Job posting on job portals and social networks.
Candidate tracking with filtering and evaluation tools.
Interview management and communication with applicants.

Internal communication and work environment

Work climate surveys to measure employee satisfaction.
Employee portal with access to personal information, payrolls and company policies.
Internal communication channels for announcements, events, and corporate news.

Analysis and People Analytics

Reports and metrics on turnover, absenteeism, and productivity.
Dashboard with key indicators for decision-making.
Prediction of trends to improve HR planning.

Regulatory compliance and security

Adaptation to current labor legislation (such as the mandatory workday log).
Control of access and permissions to guarantee data privacy.
Digital signatures and secure document storage.

Integration with other tools

Compatibility with accounting systems, project management and ERPs.
Synchronization with calendars and other tools.

How to choose the best human resources software for your company?

Do you also want to enjoy the advantages of an HR software?

In that case, to choose the option that best suits your needs, you will have to go through a selection process. We give you the keys to facilitate this process.

1. Define your needs

The first thing you should do is determine what you need from a human resources software.

Think about the processes that you currently handle manually that you would like to automate.

For example, do you need a system to manage the check-in? Do you want to digitize your recruitment and selection process?

Determining your needs will help you choose a software that perfectly fits your company. You could also consider unifying different functions that are currently scattered in other more basic tools, all on the same platform.

2. Evaluate your options

Once you know what you are looking for, it’s time to explore the market. There are many HR software options, from basic solutions to very advanced platforms.

Compare prices, features and other customers’ reviews to find the potential candidates that are of your interest.

3. Try demo versions

Most HR software providers offer free access to demo or trial versions of their platforms.

This allows you to test different options and see how they fit your company’s needs. Evaluate the interface, usability, and available features and tools to determine which one best meets your requirements.

4. Install the HR software

Once you’ve found some promising options, it’s important to carefully read the contracts before committing to a provider.

Make sure you understand the service terms, contract duration, cancellation conditions, and any additional charges, such as per-user fees or fees for advanced features.

5. Train your employees

Finally, to get the most out of your new HR software, you’ll need to train the employees who will be using it.

Provide them with tutorials, manuals, and training sessions so they can efficiently manage the platform.

Try Sesame HR for free

Do you want to see how Sesame HR can transform your HR department? Sign up and get a free 14-day trial of the tool.

You’ll have access to the modules and functionalities of our HR software and experience the benefits firsthand. You have nothing to lose, so go ahead and digitalize your HR management with us!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist