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Advantages of online organizational charts
Organizational charts are an essential tool in every business. Discover the advantages they can offer your company.
Marcos Lopez
HR Consultant
6 of February, 2025
Preparing company organizational charts is one of the features most valued by the human resources director. The problem is that there aren’t many tools available to create an organizational chart online quickly and seamlessly. To create the organizational chart online, you need to find a tool that allows you to keep it updated in accordance with employee turnover or the process of new hires. Essentially, it has to be comprehensive software for creating organizational charts with which you can modify everything you need however you want.
In this regard, you could opt for Sesame, a human resource program with numerous functionalities. Among these functionalities is, obviously, a huge database where you can store helpful information to create your organizational charts quickly and easily. With Sesame, you can create organizational charts and keep them up-to-date at all times.
What is an organizational chart and how does it benefit companies?
The definition of an organizational chart can cover any type of diagram showing the hierarchical structure of a company. These can be simple, involving only a single department, or they can contain every member of the company, from high-level executives to positions with lower job responsibility.
In other words, an organizational chart implies the hierarchy of various job positions. For instance, it’s very useful and necessary when a person joins the company; the organizational chart helps them to know who their coworkers are, who their superiors are or who they should contact if they have a technical issue with their computer, etcetera. This type of chain of command allows each employee to orient themselves and get to know the members of the company easily and quickly.
Designing and constructing a comprehensive organizational chart of a company provides a complete visualization of the information and the size of the company. It also allows for the constant updating of roles, data, and responsibilities of the employees. Ultimately, it’s a perfect tool to optimize internal company communication. Essentially, it is a useful tool that facilitates decision-making and lets us know who’s who within any organization.
How to create an organizational chart?
To create an organizational chart for your business you don’t necessarily need to know how to design. You just need to know the steps to do it correctly and a tool that streamlines the process, thus avoiding having to start from scratch.
- Create a list of functions and tasks to define hierarchies and responsibilities on the chart, establishing the chain of command.
- Choose a software that allows you to create organizational charts. In this case, you can use Sesame. On the other hand, you can create organizational charts using Word or Excel templates, but with the first option, the work will be much more professional. With Sesame, you can perfectly define job positions and the space that each employee occupies in the company.
- Define the type of structure and/or organizational chart that will properly reflect the needs of the workers and their ideal organizational model. For example, you can use a product-based structure, where each product consists of its own hierarchy. The functional structure displaying the company by area or department, or the geographical structure showing the multiple locations where the company operates.
- Depending on the number of employees on the team, you can opt for a specific type or classification of organizational chart.
- Another step to follow to create organizational charts, is to identify the number of degrees or hierarchical levels to establish a vertical or horizontal organizational chart.
- Set the high-ranking positions of the organizational chart (CEOs or executives) and then gradually add the rest of the staff members.
Advantages of creating organizational charts online
Regardless of a company’s size, from a small business to a large corporation, all organizations invariably have different people driving specific tasks. Therefore, they have multiple levels of responsibility. This is why having an online organizational chart is a beneficial option to visualize all of this. Also, it offers the following advantages:
- Allows you to have a constant update of roles, responsibilities and employee data in a company. This is due to its ease of use, which helps to optimize internal communication.
- An online organizational chart can be created without prior design knowledge. This makes it an intuitive and very simple task.
- In an online organizational chart, the information uploaded by the user is automatically backed up in the cloud, thus avoiding the risk of data loss.
- Accessing data, sharing it, adapting it, or printing it to other platforms is quick and easy thanks to the flexibility provided by online tools.
- Being a tool based on cloud computing software, you can access the organizational charts from any device with an internet connection.
These are just some of the advantages we can get from corporate organizational charts. Undoubtedly, you’ll find many more if you dare to create one of these online tools using Sesame’s human resources software. If you do, you’ll be amazed at how easy and fast it is. With Sesame, you’ll save a lot of time, and thus you can dedicate it to other more important responsibilities.
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