20 of February, 2025

In all companies, new additions may arrive, either due to the need to expand the team or because it must be renewed. Regardless of the reasons that lead to the entry of new faces in our company, it is important to carry out a good planning of new additions.

A proper onboarding for companies is essential for employees to adapt to the company’s corporate culture and the way it works.

Don’t know how to carry out the planning of new additions? Take note of the following tips!

How to plan new employee additions

The Human Resources department is the main one in charge of the additions made to the entity. Once we have selected the right person for a position, they must be introduced to our company, its values, and mission.

When doing so, it can be useful to carry out a standardized welcome plan.

Once the staff selection process is closed, it’s time to welcome the new worker. With good planning of new additions, the worker can be more easily accompanied, helping him or her to quickly get to know new colleagues and the duties to be performed.

In addition to the HR department, there are other players involved such as the direct boss who will evaluate the new worker and guide him or her. Or the colleagues who should support him or her in the first few days and facilitate their adaptation to the position.

Aspects to consider in the welcome plan

Prepare a welcome email a few days before the new employee arrives. This can include the agenda for the day, useful information about the workplace and people to contact or the corporate policies they should know.
Take a tour of the offices. A significant step especially in large organizations. It can be taken as an opportunity to introduce other coworkers they will work with.
Prepare the badge and make sure it’s ready to record their presence from the first moment.
Provide access credentials and have the necessary passwords to access the company’s operating system and software.
Prepare an employee portal, as well as different documents and brochures where all the useful information needed from the first day is made available.
Plan a part of the first day for the required bureaucratic needs.
Find a tutor or mentor to guide them in the initial steps in the organization.
Have a plan for employee training and explain the objectives.

Tips for a Successful Employee Induction

If you want to help workers adapt more quickly to the company, follow the steps set out in the welcome plan.

In addition, consider the following 5 tips for successful planning of new additions.

Orienting New Members Correctly

Our organization’s onboarding plan must start with a warm welcome. In addition to the HR team, the department head or direct superior of the person joining us will participate.

This includes all necessary information about the company. It’s the time to showcase the facilities and introduce colleagues, as well as the hierarchy of our organization in a company organigram.

At this point, the new worker is listened to and their doubts are answered. It’s time to hand over the orientation manual, which is key in managing new additions because it includes the way of working, procedures, services offered, etc.

Once the company is known, the department presentation is carried out. A task in which the team leader participates.

In this presentation, the new colleagues are introduced, the job details are explained, what is expected of them, and the tools they will have are outlined.

The group’s practices or customs are also presented with the aim of integrating them into the same with data as:

Start and end of the day.
Breaks for lunch or meals.
Birthdays or other events.

Providing Specific Training

Adequate planning of additions requires preparing different training sessions aimed at facilitating the integration of the new worker.

Depending on the company and the situation, a general training can be conducted before moving on to the specific and individual one.

The company should prepare the training according to the skills or specific knowledge required in the new position.

The goal of this is for the new employee to carry out the tasks as efficiently as possible.

Holding Informal Meetings

A good way for new members to get to know the team they will be part of is to hold a lunch or informal meeting, where they can socialize with the rest.

This is a good way to lay the foundation for future working relationships. Some companies choose to have small welcome events.

Similarly, it allows the worker to get to know the rest of the company, as well as introduce the new hires to the rest.

A good way to facilitate integration, which will make the rest of the coworkers more understanding of potential mistakes that they might make during the first few days of work.

Monitoring New Additions

Knowing whether the worker adapts correctly to our organization is a priority, so the process of the new employee must be evaluated and monitored. This is a very important part of the planning of new additions.

To facilitate this task, it is interesting to have an onboarding checklist like the ones included in the Sesame HR software. With these, details are not forgotten, and a correct adaptation of the new members is ensured.

Appointing a Mentor for New Addition Planning

Having a coworker’s help to integrate new employees is crucial for them to integrate more quickly. Who hasn’t been new sometime?

Therefore, a mentor or tutor should assist them in their first steps in the new company. This is usually an experienced person from the department where the new addition will be integrated.

It is advisable that this person be approachable and capable of resolving any possible doubts that might arise during the first few days.

In this way, planning new additions to the company can be much more effective, allowing the most to be made of the new workers’ talent and improving the company’s productivity.

If this post has been helpful, continue with us at Sesame HR! We are experts in HR software, and much more!

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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iriserrador

HR Content Specialist

5 tips for planning new hires in the company from HR