26 of February, 2025

If it’s obvious that we all have the same 24 hours a day, why do some people achieve much more than others with the same amount of time? The answer could be found in their time management tools.

Time management at work becomes significant when we pay attention to values linked to the improvement of work productivity and performance.

Currently, you’ll find various tools that will allow you to save a lot of time when managing your team’s work hours.

Sesame HR, an employee management software, is one such example. It allows us to use numerous tools for management and automation in this department.

What are the time management tools?

Time management tools are of vital importance within a company’s work methodology. They allow you to plan projects and tasks within a team more effectively and efficiently, as well as help you identify priorities.

Their purpose is to increase efficiency and performance in jobs of any field. The main ones consist of:

Clock-in and clock-out timers.
Task and project managers.
Calendars.
Counters with extra hours bag.
Alerts and notifications.

Best tools for time management and work productivity

New technologies allow us to surf the internet, engage on social media, listen to music, exercise, among a myriad of other activities. Some of these lend themselves to ease our daily tasks and obligations, hence making us more productive.

Feeling overwhelmed with work? Here, we present time management tools you should already be incorporating to manage your teams.

1. Sesame HR

It is a specialized human resources software that has numerous functionalities.

Each one of them is designed to enable us to optimize processes and achieve impressive time management. Ultimately, it helps you achieve better organizational planning, internal communication, and effective job satisfaction.

The time control tool allows you to manage work time in the most optimal way, being mindful of work obligations but also your employees’ family needs, with the goal of achieving work-life balance.

In addition, with Sesame HR’s task manager, you can, at all times, know what your employees are working on, the time they are dedicating to the projects, and the objectives they are achieving to get the most out of their workday.

It’s a very comprehensive tool that allows both employees and employers to know their profitability and how productive they are.

2. Google Calendar

With this calendar, you can plan and create a daily to-do list and designate the time to dedicate to each task.

This way, you’ll know how much time your employees’ tasks take and which ones need more attention.

With this tool, you can manage time effectively and avoid any oversights with customized notifications.

3. Evernote

This time management tool allows you to keep everything noted and stored, from personal matters to PDF files to images. It presents a great opportunity to attach almost any type of file.

Among its advantages, you can share notes with other employees, take pleasure in online synchronization, and have backups to avoid losing files.

This way, you can centralize all your data and information and optimize your time management.

4. Wunderlist

This time management tool allows you to keep a list of your team’s daily tasks, categorized according to a preference order.

You can add, organize, and schedule tasks and also set reminders for events or deliveries. You can also share your lists with other employees.

Moreover, the application syncs with your iPhone, iPad, and Mac so you can access it from any device.

Advantages of correct and efficient time management

The benefits of correct work time management are quite attractive and notable:

Better professional reputation.
Higher level of efficacy and productivity.
Greater advancement opportunities.
Major chances to reach relevant life and career goals.
Lower stress levels.

Opting for the right time management tools in your job will allow you to improve your employees’ work productivity and achieve your desired goals. This can be achieved with fewer efforts and applying more effective strategies.

Consequences of poor time management and administration

There are several consequences of poor planning due to not using the appropriate time management tools. The 3 most significant ones are as follows.

1. Habitual tardiness

A noticeable effect of poor time management is habitual tardiness. People who do not properly plan their teams’ use of time tend to have difficulties meeting their commitments on time.

It also causes them to miss deadlines for projects they are developing, for example. This tardiness also negatively affects business productivity.

In the end, it gives the company as a whole a reputation of being not that serious, even when that’s not the case.

2. Accumulation of tasks

Poor time management also causes your employees to overwork. This turns out to be a problem when a lot of work is done at the same time and no specific time is allocated to complete them.

3. Procrastination

Poor time management skills inevitably lead us to procrastination. This concept refers to delaying important work until the last minute.

Generally, when work is left until the last minute, it is not as well done as if more time had been dedicated to it.

Typically, it results in low productivity and quality when tasks are not completed satisfactorily.

How to use our time management tools

Sesame HR offers you a variety of time management tools in the workplace. Here’s how you can make the most of our key functionalities:

Precise time control: Use Sesame HR’s time control function to precisely record the hours worked by each employee.
Vacation manager: With this function, you can easily visualize the whole team’s vacation calendar and ensure proper coverage during periods of absence.
Task manager: Use Sesame HR’s task manager to assign and supervise your team’s activities and projects. This functionality allows you to set priorities, assign responsibilities, and track task progress in real time.
Shift management: Take advantage of Sesame HR’s shift manager to efficiently plan and manage work schedules. With this function, you can create and manage your employees’ shifts centrally, taking into account availability, preferences, and team needs.

Now that you know all the time management tools, it’s time to apply them and check their effectiveness. If you want to try Sesame HR’s HR software, you just have to ask us for a 14-day demo. It’s very easy!

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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iriserrador

HR Content Specialist

Time management tools to improve work productivity