Absence management system: the most efficient HR tool

21 of July, 2022

Every business has to handle its workers’ leave requests and strive to manage them efficiently. Otherwise, you can lose a lot of time and resources dealing with your employees’ absences. In this article, we explain why it is important to have an effective leave management policy. You will also learn how to create a good absence management system for your company.

Why is time off management so important in HR?

Absence management is an essential aspect of human resource management. Every worker is entitled to a certain number of leave days. Keeping track of them is crucial to ensure that the company is running smoothly. This is why you should have an efficient absence management system.

Indeed, for HR employees, it makes leave management that much easier and reduces their workload. And for the rest of your employees, it facilitates the leave request process and enables them to keep track of the leave days that they have.

What is a leave management system?

A good absence management system enables you to handle leave requests effortlessly and efficiently. With it, all leave request processes are automated. Employees can ask for holidays through the system’s user interface and see if their request has been granted or rejected. They can also know at a glance how many leave days they have left, and thus easily manage their holidays.

HR employees can use the leave management systems to follow up on leave requests in a timely manner. Moreover, a good time off management tool will also provide data and automated reports so that your company can improve its workforce management. Approving and rejecting leave requests, managing leave balance, analyzing data: it should be possible to carry out every single task through the absence management system.

A quality leave management system should offer:

• A user-friendly dashboard so that all employees can navigate through it in an intuitive manner;
• Good integration with other HR management softwares;
• Fields that are easy to customize and tailor to your company’s needs;
• Automated reports based on the collected data.

How to create an absence management system?

The easiest way to implement an absence management system in your company is to choose a human resource management software that includes this feature. Sesame HR offers a simple solution to manage holidays in addition to all its other functionalities such as time tracking and task planning. By using the same system for all your HR-related tasks, you are sure to optimize your human resource team’s efficiency, since all functions of the HR department are being carried out from one single place.

With Sesame’s time off management, employees can easily request a leave of absence directly from the website or even through the mobile app. What’s more, a notification will inform them when their request has been processed.

Managers can create holiday calendars and configure them according to their needs. They can also organize absences in different categories: sick leave, maternity or paternity leave, holiday, etc. And with the holiday management panel, all the information is available at a glance. That way, you can instantly see who is available and avoid overlaps.