How to integrate human resources software into your company

13 of February, 2025

Are you looking to optimize your company’s personnel management processes? The integration of Human Resources software may be the solution.

In this article, we will tell you how to implement personnel management software and the benefits it will bring you. Keep reading to modernize your business!

What aspects should be considered to integrate a human resources information system?

For an HR system to integrate optimally, it should be compatible with your ERP system.

This will allow the real-time exchange of information. But is it enough to ensure that the HR software you choose is compatible with your current ERP? Keep reading to find out the answer.

User-friendliness

An HR system should be easy to use for employees and managers.

Look for an intuitive tool, with a simple interface and clear icons. The simpler it is to use, the greater the adoption by employees.

Security and compliance

HR data is extremely confidential, so security is paramount.

Choose software with an employee database that complies with LOPD and has ISO security certificates. Also make sure it adapts to changes in legislation, to avoid sanctions.

Flexibility and scalability

Your HR system must be able to adapt to changes in your organization.

Look for a scalable solution, which allows adding functionalities and users as your company grows.

Technical support

The implementation and use of a new HR system can be complicated, so having good technical support is essential.

Choose a provider that offers phone support, email support, and useful documentation. Also consider the possibility of having expert consultants to help you get started.

Cost

Lastly, you should consider the total cost of the HR solution: licenses, installation, consulting, support, etc.

Look for affordable options that fit your budget, considering the value for money. Some providers offer flexible pricing models depending on the number of employees.

Integration of human resources software with your ERP

An Enterprise Resource Planning system or ERP is the heart of the process management of any company.

By integrating your human resources software with your ERP, you can simplify workflows, reduce administrative load and improve the efficiency of your organization.

Simplify administrative processes

When you integrate your HR system with the ERP, you will be able to automate processes such as employee hiring, payroll and benefit administration.

You will no longer have to enter the same information in multiple systems. This will save time, reduce errors, and simplify repetitive tasks.

Better visibility of data

Integration also provides a consolidated view of data in handy HR reports.

You will be able to see information such as wages, hiring costs and employee turnover in one place.

This will allow you to make more informed decisions about budgets and planning.

Greater accuracy in reports and analysis

With synchronized data, you can generate more accurate reports about absenteeism, turnover, productivity and other HR KPIs.

You can also carry out a better predictive analysis to anticipate future hiring needs or identify areas for improvement. You can use Artificial Intelligence in HR to help you with this.

The benefits of integrating human resources software for personnel management

One of the most outstanding benefits of integrating a human resources system is process automation.

By connecting your HR software with other business systems like the ERP, you can save time by eliminating data duplication and tasks.

Thanks to automation, you can also enjoy the following benefits.

Less errors and more efficiency

Integration allows for the automatic exchange of information between systems, which reduces human errors and improves efficiency.

For example, employee data, like name, position, and salary, is entered once in the HR system and automatically transferred to payroll and other systems.

Better decision-making

With a consolidated view of HR data, you can obtain valuable information for better decision-making.

For example, you can analyze the cost of employee turnover or the return on investment in training.

Integration also facilitates benchmarking and long-term trend analysis.

Improved employee experience

The integration of systems creates a perfectly connected employee experience.

For example, when an employee updates their personal information in the employee portal, this information is automatically updated in all relevant systems.

This prevents the employee from having to enter the same information several times in different systems.

Cost reduction

Software integration can generate significant cost savings in the long term. By automating processes and improving efficiency, you can reduce administrative costs.

In short, the integration of human resources systems and other key business systems can transform personnel management, generating greater productivity.

Common mistakes when implementing the integration of human resources software and how to avoid them

There are several mistakes that you should avoid in the integration of Human Resources software. Here are the main ones:

1. Not clearly defining the objectives of the integration

If you are not clear on what you want to achieve with the integration of a human resources software, it is likely that you will encounter difficulties when implementing it.

Before starting the process, clearly define your objectives. For example, do you want to automate processes to save time? Improve access to information?

Having these objectives clear will help you choose a solution that perfectly fits your needs.

2. Not involving employees

It is essential to involve employees in the integration process so that they understand the benefits and are motivated to use the new system.

Organize briefing sessions, provide training and attend any questions they may have. If you manage training well, they will feel part of the process and be more receptive to change.

3. Not testing the system before implementing it

No system is perfect, so it is important to test it before fully implementing it in your organization.

Test the software with a group of employees to detect any problems and make necessary adjustments. This will allow you to implement it more efficiently throughout the company and avoid inconveniences.

4. Not reviewing progress and making adjustments

Once you have implemented the system, monitor its adoption and operation.

Review whether the established objectives are being met and identify any inconvenience.

Conduct surveys among employees to learn about their experience and opinions. With this information, you can make improvements and adjustments to optimize the system.

Sesame HR’s HR software integration

The integration of Sesame HR’s Human Resources software is a viable option for companies looking to optimize their personnel management processes.

Our experts can give you access to Sesame HR’s API. This way, you can synchronize your own day-to-day tools with Sesame.

When choosing the integration of Sesame HR’s HR software, remember that:

The API allows bidirectional data exchange from several platforms or softwares.
You can connect your internal tools or those of external companies, but all must have their API.
On our website, you can find the extensive list of integrations with our partners.

Now you know. By opting for the HR software from Sesame HR, you will simplify your personnel management processes and improve the operational efficiency of the entire organization. Ask our sales team for more information!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist