Human Resources Software: what it should have for each size of company

12 of February, 2025

There are various factors to consider when choosing HR software for our company. For this reason, it is necessary to have a guide sheet that assists us during the research phase until we can make the final decision.

In this post, we will explain the steps and points you should consider to choose the most suitable human resources software. You will know what functionalities to look for and how to measure the reliability of the service provider. Keep reading and get the answer to all your questions.

What is human resources software?

The HRS, Human Resources Management Systems, are software designed to control, plan and organize an organization’s human capital.

Through their platform, they can manage from the payment of employee salaries, to the storage of personal information that is in the software’s employee database. They are very complete software and have the ability to store a large amount of data.

Various HR software includes analytical tools, which allow us to measure the regular working time of employees.

In this way, accounting and financial processes related to it can be streamlined. If you are one of the HR department managers, it is worth considering having software of this type. All of this has one overall goal: to optimize time and work.

How does Human Resources software work?

In theory, an HR software protects every aspect associated with this important area of companies. Its primary goal, in addition to optimizing personal relationships, is to find in time the errors that spoil the overall productivity of the company.

An HR software like Sesame HR has the ability to automate payroll management, keep time control, recruitment or statistics about job performance, among many other processes.

Even, it gives us the opportunity to establish detailed strategies for the development of worker skills. Strengthen personnel training in the face of deficiencies discovered, record each person’s professional information, among others.

Benefits of implementing HR software in your company

Decreases errors

Thanks to all the information being organized and clear, you can easily consult it at any time. This will help you, for example, to organize your employees’ vacations without clashing with each other.

Better security

Protecting your workers’ personal data with just a key or lock is no longer safe nowadays. On the other hand, when the data is hosted in the cloud and encrypted, you can provide unique permissions to some users, so that each employee can only access their own documents.

Information is always updated

With a few clicks, you can send documents to those who need them and ask your workers to sign them, as well as being able to make any information change within the software. Thanks to everything being digital, you can update data quickly and easily.

Total transparency

For both workers and the human resources department and a possible inspection of Labor and Social Security. You can have total control over all the information that is generated, when it was created and where you can find it later.

Process monitoring

When you have all the information and have easy access to it, it is easy to detect possible errors in time. As well as evaluate the data, draw significant conclusions and make reports.

What should a Human Resources software have depending on the size of the company?

As we mentioned earlier, there are various types of human resources software, each and every one of them dedicated to covering specific needs. Although there are some that have the whole package of functionalities like Sesame.

Now, a starting point to choose between each of them is the size of the company. This, because, depending on the number of employees in the company, the needs of the HR department will be different.

We can basically differentiate between three types of companies: small, medium, and large. Based on this, we can appreciate certain types of functionalities that the company will require depending on the type or process it is in.

Small company:

Personal time measurement.
Payroll.
Hourly control and absences.

Medium company:

Job performance evaluation.
Benefits management.
Internal communication.

Large company:

Onboarding.
Compensation management.
Database.
Encestas.
Vacations and absences.

It is very likely that in large companies, all the functionalities that are needed in small and medium-sized companies will also be required. Everything varies from the function that each human resources department fulfills.

Finally, you may have noticed the importance of human resources software. In conclusion, it will save you a lot of time thanks to its optimizations, which will result in economic savings. Remember that in any company, time is gold!

Sesame HR: the all-in-one Human Resources software

Right now, we can get a very large variety of this type of software. But, without a doubt, one that stands out from the majority is Sesame HR.

It is basically a software that has come to automate and optimize all the processes of your company, saving you a lot of time, which you can dedicate to covering other needs.

Sesame HR is a human resources tool that is being used by more than 5000 companies, both large and SMEs.{

From having an internal chat with the employees of your company, to carrying out surveys and onboarding processes. Discover a little more about Sesame and take advantage of its tools. Register and request the 14-day free trial to take your company’s HR management to the next level.

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

Do you want to rate our article?

cristinamartin

HR Content Specialist