25 of February, 2025

In this article, we will give you an overview of all the elements that need to be taken into account in order to optimize your workplace compliance. For instance, we will touch upon the benefits of using HR software in regards to regulatory and legal matters.

We will also present the latest developments in terms of document management, data protection, and monitoring of working hours, so that you can reinforce your labor compliance with total peace of mind.

What is labor compliance?

Labor compliance refers to a simple concept: respecting labor regulations. Human Resources departments play a key role in this. They must ensure that all labor regulations are respected. These laws regulate a wide range of issues, from employee rights to workplace safety.

For example, in Spain, European legislation would need to be complied with, in addition to national laws and of course our own internal policies.

Besides, there are specific administrative tasks that must be fulfilled to comply with labor laws such as working time control and data protection. These obligations prevent potential problems and help employees feel safer at work.

Even if your HR department takes care of meeting all these requirements, it is best to automate them to reduce potential human errors and optimize your time to focus on truly critical activities.

Functions of labor compliance programs

Are you looking for a way to strengthen your labor compliance? HR software is the solution you need. With human resources software, you can automate current processes such as time control or team management.

So, what are the functions of labor compliance programs? These programs allow companies to have greater control over various aspects such as document management or tracking of anonymous complaints, among other things.

Document manager

A document manager helps you store and manage all the documents that your company needs to comply with labor regulations and protect data security through encryption.

It provides a place to store contracts, policies, schedules, and other important documents that are critical to staying up-to-date with labor standards.

This makes it easier for all members of your organization to quickly find what they need without having to search through endless amounts of paper or emails. With a document manager, you can be sure that your staff has easy access to information when they need it.

Company complaint channel

You may already be familiar with the company’s complaint channel. What is it for? It allows employees to communicate any issues or concerns to the HR team in a secure environment.

All to prevent potential irregularities within the company, or to nip them in the bud once they have been identified.

Besides, in Spain, the law of the complaints channel requires this channel to be implemented in most companies throughout 2023, with June and December being key dates on the calendar.

Company’s organizational chart

Did you know that a labor compliance program can help you create and visualize a company’s organizational chart?

The organizational chart will allow you to see all the functions, departments, teams, and company hierarchies visually. Additionally, this software will show you the most effective way to organize your company so that it can grow sustainably.

In short, you will be able to streamline communication between teams and have better control of the workforce.

Personnel selection and recruitment

Staff selection is essential for any company; it needs to be done quickly and well. With labor compliance programs, you will have the necessary tools to optimize your hiring processes and achieve more accurate selections.

Specifically, you will be able to:

Streamline the personnel selection process thanks to online resumes.
Have an overview of all existing vacancies within the company.
Evaluate candidates quickly and accurately.
Automate recurring tasks such as sending emails.

By optimizing staff recruitment, you can select the most suitable candidate without being overwhelmed by paperwork or long processes, thus ensuring regulatory compliance in all your human resources operations.

Work hours and working day control

One of the most important aspects of compliance is the work hours control law and the control of the working day, which makes it easier for you to ensure your team works safely and efficiently.

For example, with software like Sesame HR, you can easily manage employee hours and tasks, keep track of attendance, and solve any discrepancies in real time.

In addition, it allows you to manage vacations and absences, as well as the total accumulated and to-be-enjoyed overtime hours.

HR reports

Did you know that HR reports could help you monitor your labor compliance? You can use reports to better understand how the workplace is changing. For example, you need to know if there are issues with well-being, working hours control, or safety.

HR reports can also be useful in identifying the key factors contributing to your company’s success, such as staff motivation and work productivity.

Some labor compliance programs provide a complete dashboard with graphs and reports that are easily accessible to help you make decisions about time management and staff well-being.

Internal Communication

Internal communication is very important in your company. That’s why it’s key to have well-defined internal channels that facilitate communication among all team members. And not only in the office, they should also be usable remotely!

In this way, everyone can stay updated on the latest projects, tasks, and objectives. This will enable remote work and encourage collaboration within the team.

Communication can be further improved through features such as work climate surveys and polls that allow you to get employee opinions on any topics of interest to the company.

This way, you will have complete visibility of all aspects related to your team’s process and you can jointly work on improvement ideas.

How to strengthen labor compliance with HR software?

Still not sure how to reinforce labor compliance with HR software? It’s very simple, HR software like Sesame HR facilitates the compliance with labor regulations to ensure your company complies with the law and avoids penalties.

You will be able to implement all the functions described so far in a single centralized platform:

Document manager.
Company’s complaints channel.
Company’s organizational chart.
Personnel selection and recruitment.
Work hours and working day control.
HR Reports.
Internal communication.

In summary, the key to success in labor compliance is to have an efficient personnel management system and ensure that they comply with the law. A software like Sesame HR can help you do just that, streamlining administrative tasks, providing detailed analysis and reports, and making sure all your decisions comply with the law.

Be sure to update your labor compliance, and seize the opportunity to use Sesame HR to get the best performance. Our HR software is the best option for your company and to protect the rights of your employees.

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist

Strengthen your labor compliance with HR software.