Tools for managing work teams: top 5

12 of February, 2025

Today, there are various programs and applications that allow us to manage work teams. This, in collaboration with different professional profiles within the same project. As a director, entrepreneur, or peer, it’s important that you know the tools to manage work teams, and thus multiply productivity and performance. Something that, undoubtedly, is very convenient for all types of companies.

Personnel management is one of the most critical competencies in the current business environment. With the diversity of tasks, locations, and group dynamics, having suitable tools for team management is essential to maintain productivity, cohesion, and employee well-being.

What is team management?

Team management has to do with the way in which the different sectors involved in a company seek logical sense in work. It’s not just about selling a lot, or billing more than the previous year, but that all the elements that make up the teams do their task under good conditions.

Whose responsibility is it to manage the teams?

In the first place, from the visible head or the executive teams. For there to be good team management, it must follow a descending sense, in such a way that the chains of command exert their influence towards the different teams.

One might say that team management could be, at first glance, an exclusive task of the director. But there is no doubt that it is everyone’s job, since how the employees feel will largely determine the conducive work environment.

A company is a very complex and difficult mechanism and that all the parts are working is a task for everyone. To do this, motivating employees and giving answers to concerns can be a good way to properly manage the teams involved.

How to manage work teams?

Achieving your team getting good results is directly related to their well-being within the organization. If you want your team to function and produce, you’re seeking business success, and this is great. Next, we’ll see some tips you should consider when establishing the organization of the collaborators.

Management within corporate values

To develop a positive environment within the company, every process that’s related to the employee experience should consider organizational values. The employee journey map is the journey a worker makes from the time they join until they leave the company. In other words, from their first job interview until the end of their relationship with the company.

Internal communication

Implementing a fluid and transparent internal communication must be part of the company’s philosophy. HR executives must implement a good internal communication plan. Within said plan, they usually detail team cohesion, organization, and motivation actions. As part of internal communication, rumors often exist; these must be avoided at all times. Rumors are capable of creating conflicts and dissipating a good working environment.

Motivation and team satisfaction

This is a point that we should always bear in mind. A very advisable thing is to organize team-building activities. For example:

Organize routes.
Arrange business meals.
Celebrate employees’ birthdays with breakfast.
Leave work and meet with the team for a weekend in a rural house.

Clear roles and responsibilities

Assigning clear roles and responsibilities to each team member helps avoid confusion and duplication of efforts. Each person should understand their role and how it contributes to the overall goal of the team.

Constant feedback

Providing constructive feedback on a regular basis helps team members continually improve. Feedback should be specific, timely, and focused on behavior and results, not on the person.

How to act in crisis or conflict situations?

We previously mentioned rumors and said that they are part of informal communication within the company. In a potential conflict scenario, senior company officials must have a document specifying the action protocol. This way, surprises and shocks are minimized.

Generally, we can say that the steps to follow in managing conflict in a company are as follows:

Permanent evaluation of the work climate and frequent implementation of job satisfaction surveys.
In case of finding a possible hot spot, bring together the people or departments involved.
Delegate the matter to a person who is impartial to the conflict in question. Someone who does not show preferences for any of the involved. It’s recommended that this person has a higher position or level.
Establish and propose solutions to solve the problem.
Implement the solution and weigh whether knowledge of the situation should be expressed to the rest of the team.
Provide support, such as psychological counseling or coaching, may be crucial to help employees handle stress and tension arising from the crisis or conflict.
After resolving a crisis or conflict, evaluate the process and results to identify areas for improvement. This helps to be better prepared for similar future situations.

5 tools to manage work teams

To optimize and enhance internal communication, it’s important to implement various communication channels. This, at the same time as using efficient organization tools. The best tools for managing work teams are:

Sesame HR: is positioned as one of the most efficient and complete HR software. Thanks to its multiple functionalities, the Human Resources department will be able to optimize countless business processes. Centralize all documents and analyses related to improving team management on a single platform.
Trello: a project management platform based on boards that allows organizing tasks, assigning responsibilities, and following progress. Ideal for teams that prefer a clear visualization of their projects.
Slack: a real-time communication tool that facilitates collaboration through team channels, direct messaging, and calls. It’s excellent to keep all team members connected and well informed.
Microsoft teams: a comprehensive platform that combines videoconferences, chat, file storage, and document collaboration. It’s ideal for teams that use other Microsoft 365 tools.
Asana: a project management tool that allows planning, organizing, and managing tasks and projects efficiently. It offers list, board, and calendar views to suit different work styles.
Zoom: a widely used videoconferencing tool for virtual meetings, webinars, and training sessions. Its ease of use and video quality make it very popular.

Types of management for work teams

There are different types of management for work teams, each with its own advantages and disadvantages. The most suitable for a specific team development will depend on a number of factors.

Authoritarian management

The authoritarian management is a management style in which the team leader has total control over the team. The leader makes all the decisions and the team members must comply with their instructions. This style of management can be effective in situations where fast and accurate decisions are needed.

Democratic management

This is a management style in which team members have a significant participation in decision-making. The team leader facilitates the decision-making process and team members have the opportunity to express their opinions and contribute their ideas.

Laissez-faire management

The laissez-faire management is a style in which the team leader gives the members a great freedom to make their own decisions and work independently. The team leader provides support and guidance but does not intervene in the team’s work.

Situational management

This is a management that adapts the approach of the team leader to the specific needs of the team and the situation. The team leader uses different management styles depending on the circumstances.

Other types of management

In addition to the types of management mentioned above, there are other types of management such as:

By objectives or results that the team must achieve
By competences: according to skills and knowledge that team members need to succeed.

Why choose Sesame HR for your team management?

All in all, managing work teams with these types of digital tools gives you a much greater advantage over your competition. The application of technology in various business processes will save you a lot of time, this way, you can invest it in much more important responsibilities.

Sesame HR is an all-in-one platform that helps optimize the management of your staff in a centralized way. Some of its most requested functionalities are:

Task and project manager: you can assign projects to employees by clients. You can easily measure the cost and profitability of each job and the labor productivity of the employee who develops it.
Labor surveys: with Sesame HR, you can conduct labor climate surveys, which will allow you to measure the satisfaction of your human capital. Receive real-time answers and make correct and efficient decisions for the company.
Management of time registration and vacations: Control and manage time control, your workers’ vacations and work absences. This way, you’ll not have more problems coordinating when an employee should go and when they should return. You can observe everything in a graphic and understandable way.

Do you want to check what else Sesame HR can do for you and your team? Register and get a 14-day free trial to take your team management to the next level.

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist