HRIS (Human Resource Information Systems): Definition and Benefits

17 of November, 2022

Human Resource Information Systems (HRIS) are an important tool for every organization. Aided by this tool, HR can collect, store, and manage employee data and utilize it if and when the need ever arises. Below is all you need to know about HRIS.

HRIS Definition

Human Resource Information Systems, also known as HRIS software, are software solutions used to collect and store employee data. This Human Resource Management Tool has many uses. Storing, managing, and accessing employee data, which comes in handy for recruitment, performance assessment, and so on.

The term HRIS software doesn’t do Human Resource Information Systems enough justice though. While this term might hint that HRIS software is different software used for human resource management, it is actually more like a compilation of different software. A typical HRIS solution would be a package of software, not just one.

Our HR solution is a great example of an HRIS. Containing solutions for everything from document management to people databases, payroll reports, people analytics, employee survey, and so on, our HRIS package provides all the HR tools any HR would need and more.

Benefits of Using HRIS

Employing the use of HRIS systems has a number of benefits for HR. By collecting and storing employee data, these tools help HR better utilize employee data for people’s operations and other activities. Below are some of the benefits you can get from utilizing HRIS.

Data Entry

Data entry is the number one function of human resource information systems. These systems are record-keeping systems developed to keep track of employee data and they excel at this.

These systems provide you with a one-stop solution for employee data entry from where you can access anything you need.

Helps Meet Compliance

The collection and storage of certain employee data is a matter of compliance. Not having this data would mean you are in violation of the law. With HRIS software, you not only have a means of collecting this data but also a place to retrieve it whenever you need it. 

Helps With Implementing HR Strategy

Every strategy basically relies on past data to function effectively. HRIS provides this much-needed data to HR, making it available for retrieval whenever the need arises.

From recruitment statistics to employee wellness and even job satisfaction data, these systems provide all the data HR needs for making and implementing future strategies.

Improves Efficiency

Having all your employee data stored in one place has many benefits. Not only does it save HR the trouble of having to be trained on the use of different solutions for accessing different data, but it also saves them the time of having to operate different software.

And of course, being a software solution, sorting through thousands of files only takes just a few seconds. This is unlike the many hours it would otherwise take to find a document in a room full of physical paperwork.

HRIS Functions

You can use a Human Resource Information Systems to carry out a variety of HR tasks, such as:

• Data collection and management
• Workflow
• Employee benefits and compensation administration
• Recruitment and applicant tracking
• Reporting and basic analytics
• Absence and leave management
• Learning tracking
• Organization management

Now that you know the importance of a HRIS, you can try the software solution provided by Sesame HR. And to stay tuned for everything related to human resources, keep reading our blog.