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New hire checklist: what documents are required?
New employees require time to organize and manage all their documents efficiently. A new hire checklist will speed up the hiring process.
Marcos Lopez
HR Consultant
8 of January, 2025
Congratulations! You have a new employee. Now it’s time to organize and manage all their documents efficiently. It’s true that when hiring a new employee there is a lot of paperwork. This is why it is vital to have an HR department ready for document management. A good trick is to have a new hire checklist of all the documents and data needed. This way you will ensure compliance with regulations and speed up the hiring process.
What documents and data do I need from a new employee?
When welcoming a new employee there are a series of data and documents that will always be needed. That is why a new hire checklist of documents is required to help the company to carry out these processes in a much smoother way. Below, we detail what is needed for each new employee.
- Social security number
- Employee ID
- Address
- Birth date
- Bank details: necessary to transfer employees their salary
Employee information: where to store it safely?
The safest way to store employee documents, if it is a digital company, is in a HR Software such as Sesame. In this way, both the company and its employees will have access to all their information and to documents such as contracts or payrolls.
In addition, there are HR softwares that even allow signing documents digitally, so these processes are significantly streamlined.
Need help?
I'm Marcos López, HR consultant at Sesame HR. Book a meeting with my team to help you.