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PortugalOnboarding
Benefits of the welcome handbook in a company
The welcome handbook of a company brings more benefits than you probably think. Discover the objectives of the onboarding process.
Isabel García
HR Consultant
14 of February, 2025
Once the recruitment process of a professional for your company is completed, proper onboarding management and a good company welcome manual will have an immediate impact on the hired employee. This impact is positive, as it will give them a level of satisfaction by feeling more comfortable and well received in the company. For this process, it is convenient to have the aforementioned welcome plan. This manual should contain a clear and concise list of all the actions to be taken, the information to be provided, the duration of the process, among others.
The onboarding process, in particular, represents hard work for the human resources department. Due to all the details that need to be included. However, this work can be done quickly and automatically through a specialized software like Sesame. If you want to save time and have a correct and efficient company welcome manual, then you should try this digital tool.
Welcome plan for new employees
It is no secret that a picture is worth a thousand words. When an employee joins a company, the corporate image that it projects will be decisive for the collaborator to decide to stay for a long time. Feeling comfortable and at ease from their first day at work is very important. Remember that ‘first impressions count’, and giving a good corporate image is essential. If an employee does not feel well received, feels uncomfortable, they will think that they will not fit in there in any way.
For everyone in your company to feel comfortable and at ease from the start, it is essential to have a defined company welcome plan. This plan contains all the relevant information for a newly incorporated worker to know everything that relates to the organization. It can be more or less extensive, depending on the profile of the worker; even with sections that are not mandatory for all departments or positions. If you do not have it implemented yet, you can help yourself with a guide for your company’s welcome plan.
The company’s welcome plan will depend on each specific organization and its current situation. But, in general, it will contain data that covers aspects such as: company history, culture and values, internal regulations, working tools and systems, among others. Next, we will delve deeper into the topic of the welcome manual in a company.
Objectives of the welcome manual
The main objective of a welcome manual is to explain in a document the most relevant information about the company. This must be accompanied by other specific documents. Basically, information about the job and about the set of values and internal rules of the company. This data will facilitate the coexistence of all the workers of the company.
The company’s welcome manual is part of the onboarding process for new workers. This allows for the effective incorporation of hires, thanks to providing them with the necessary knowledge to be aware of everything related to the company. As we already mentioned, from its history, mission and values, to job information and information about their colleagues. Each of the contents must be presented in a cross-cutting manner, from a perspective of integration. This will help in the insertion and long-term stay of the new hired talent.
Advantages of having this manual in the company
As we have already mentioned, the welcome training represents a huge benefit for the newly incorporated. However, it also provides notable advantages for the company:
- The company has total control over the welcome process and all the data transmitted to the employee. This way, all recent incorporations have a homogeneous and organized reception. Not starting from the improvisation of the responsible employee who welcomes the new talent.
- Increases motivation and commitment to the company. With a plan and a welcome manual, the employee’s involvement with the project will be more noticeable.
- Reduces the adaptation time of the individual to his position with optimal performance. This allows us to ensure that their productivity is in line with the expectations generated by their hiring.
- Encourages positive habits among all workers. Achieving a beneficial impact on the attitude with which work situations are handled. It also contributes, at the same time, to a better interpersonal communication within the company.
For these reasons, having a welcome plan implemented and a good company welcome manual is a positive investment, not an expense. It is a necessary phase to make previous selection processes profitable before hiring. It allows us to reduce the short-term drop-out rate and optimize the efficiency of the organization.
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