7 of February, 2025

Company organograms are an essential resource for any Human Resources department. Exploring and studying how a company’s workforce is structured is key in HR, especially in the process of bringing in new employees.

This is where having the correct organogram of a company can be very helpful. However, when the time comes, we may wonder: How to create company organograms correctly? Keep reading to find out below.

In the conversation about creating organograms, the Sesame HR software can assist you. With Sesame HR, creating company organograms will be a completely simple matter. You will create what you need in minutes, you will have all the information centralized and you will easily know the most relevant data about your employees.

What are company organograms and what are their characteristics?

An organogram, basically, is the graphic representation of a company’s organizational structure. This structure makes clear the degrees of hierarchy and to whom each member is subject.

Company organograms allow us to get an idea about the structure, its authority elements, its divisions and hierarchy levels. In short, it is an important tool for companies due to the ease of understanding it provides when getting to know who makes up an organization’s management.

Among the main characteristics of an organogram we can find the following:

It clarifies all levels of authority and hierarchy within the organization.
It represents the organizational structure of a company.
Its design is usually linear, although some can be presented horizontally. Hierarchy levels are mostly visualized from top to bottom, as appropriate.
It helps understand the internal communication processes within a company.
It emphasizes formal relationships and not informal ones.
The various divisions are connected by directional arrows.

Advantages of implementing the organogram

Detects problems within the structure

Being able to compare the organization structure of various areas, if we merge the organogram with metrics such as sales, costs or other indicators, it helps us identify whether the structure is playing a role in the difference of results between two areas.

While the organogram cannot lead us to a conclusion on its own, it does help us identify problems more easily.

Easy to visualize

Company organograms offer us a simple way to visualize the complete structure of an organization. Being graphical and easy to understand, it encourages everyone to use it to learn more about the company.

Cost savings

As organizations grow, it becomes difficult to maintain order within the structure and often there are positions in the company that are no longer needed. The organogram supports us in identifying these cases and facilitates making the right decisions.

Facilitates planning

Whether in development processes or personnel adjustments, the organogram facilitates company officials having a clear and real idea of the current situation. This makes it easier to identify essential or key people within the organization.

A relevant point is the additional information that company organograms can show to users. If management can consult the company’s metrics from this organogram, it will make planning processes much more efficient.

How to make an organogram?

Establish the chain of command

Knowing the chain of command is important. It’s about determining the hierarchy of work in general. In summary, what job and responsibility each employee has, how many degrees of command there are, and who makes the decisions.

With a system of business organograms, you will forget about establishing hierarchies and setting permissions for each new employee.

Segment the departments

The elaboration of departments is key for proper business organization. In this way, it is easier to create career plans, training for specific areas and direct actions to entire groups of workers.

This is a task pertaining to job analysis. During this process, it will already have been recorded what each job consists of and groups and departments can be created.

Associate responsibilities and tasks with each group of employees

If you have doubts about how to create an organogram, you should know that it is correct to delegate specific tasks and responsibilities to each group. This way, you can find redundancies in work.

Start from the top down

To create the company organogram, you can rely on the analysis you already have in the company. Start with the CEO of the organization and continue with the positions that depend on the executive director. After that, the heads of each department, middle managers, etc. Until you reach the lower levels.

Lastly, you should give the organogram a very intuitive design so that it is easy to understand.

Digitize your company’s organogram with Sesame HR

Maintaining a clear and accessible organizational structure is key to efficiency and communication within any company. With Sesame HR, you can easily, visually and completely up to date digitize your company’s organogram, facilitating talent management and collaboration among teams. Why digitize the organogram with Sesame HR?

Clear visualization of the corporate structure: with a digital, interactive organogram, all employees can know in real-time the hierarchy, roles, and responsibilities within the organization.
Quick and centralized access: the organogram is stored in the cloud, allowing any employee to access the information in a single click from any device.
Real-time change management: as the company grows or changes occur in the teams, Sesame HR allows you to modify the organogram instantly, without the need to manually redo it.
Improves internal communication: knowing the structure of the company facilitates collaboration and the identification of those responsible in each area, optimizing communication and decision-making.
Facilitates employee onboarding: new team members can immediately visualise the company structure, understand how the different departments function, and get to know their colleagues from day one.

A well-structured organogram is vital for transparency and organizational efficiency. With Sesame HR, you can manage your team more agilely, intuitively, and without complications.

Digitize your organogram today and improve talent management in your company with Sesame HR. Register and get a 14-day free trial and discover the advantages of having a digital organogram in your company.

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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iriserrador

HR Content Specialist

Guide to creating company organizational charts