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What is a profesiogram and how to easily create it?

What it is, how it can benefit your company, and how you can easily create a job profile chart. Discover all of this and much more below!

consultor

Marcos Lopez

HR Consultant

profesiogram

18 of February, 2025

The profesiogram allows us to identify the necessary knowledge and peculiarities required to fill a specific job position. Ultimately, it helps the human resources department understand the characteristics the candidate they’re looking for should have. Having clear ideas during the selection process is crucial to find the perfect candidate. It aids in identifying someone who meets our company’s needs, an area where the profesiogram is greatly helpful.

In the same vein, specialized software can serve as an ideal support. Sesame, a human resources software, offers many features that will let you manage a myriad of processes. For instance, it enables you to create a corporate organization chart quickly and easily. All you need to do is provide a little information, and it will automatically generate a suitable design and structure.

What is a profesiogram?

In short, we could say that a profesiogram is a tool implemented to determine the needs, professional training, personal and educational characteristics that a position demands within a company.

Ultimately, a profesiogram is a document which sets out both internal and external work factors. It defines working conditions and a description of its subjective and objective qualities. At the same time, it identifies the qualities that the staff filling the position should possess.

This tool is also, an instrument that should be designed concisely and concretely. An arrangement of information should be implemented that helps us gather dynamic data that is easy to read and understand.

Usually, we can find the profesiogram in grid formats produced on spreadsheet software like Google Sheets, Excel, among others. Yet, we can also opt to use tables in word processors. In terms of document management, a profesiogram is an essential tool with various uses. These uses directly affect everything from the onboarding process to possible legal situations, such as a labor inspection.

Benefits of its use in companies

Any HR department’s mission is to find the most qualified person to meet a company’s needs. Its many benefits include:

  • Classification of positions. During the profesiogram structuring, the overall company structure is examined. They also recognize the weaknesses and strengths of the technical-administrative method. The mistakes will determine the search direction.
  • Proper induction and hiring. The profesiogram works as a filter for personnel selection as it serves as a roadmap. It helps us discard candidates who don’t fit the search to focus on those who do match the suitable profile.
  • Compliance with established regulations. The implementation of the profesiogram adapts to various demands within the legal framework. This is crucial to avoid sanctions and other issues.
  • Updating of the GTH. The review process of the technical-administrative form helps us understand the state of the capacities and attitudes that the staff possess. This aids in talent management, showing us different areas for improvement.
  • SSO indexes. The correct creation of the profesiogram works as an instrument to achieve the SSO indexes, especially the proactive indexes.
  • Profesiogram: no one affected. The profesiogram development dynamics prevent uncomfortable situations where candidates could expose themselves in certain stages, thereby affecting their image.

How to create a profesiogram?

Before explaining how to create a HR profesiogram, we must indicate that the structure of any profesiogram can be very flexible and can adapt to certain interests. However, the following points must be met, and it should collect all this information:

  • Professional and technical specification required for the position.
  • Describe the professional category.
  • Whether it is individual or team work.
  • Sector to which the job position corresponds within the company.
  • Specific functions expected from the professional. This point should be detailed quite accurately.
  • Areas or zones where the workday will be executed.
  • Explain what skills and abilities are necessary to work effectively.
  • Mention some of the goals to be achieved and the results to be obtained.
  • Attitudes with which to approach the position.
  • Add the education, skills, and knowledge needed for the job.
  • Description of the responsibilities the job entails.
  • Possible risks of its practice.
  • Mention the tools or machinery that will be used for task development.
  • Details of the work schedule.

All this information can be gathered and displayed in charts or a table. You should seek a way to make it understandable to anyone who reads it. As we mentioned earlier in this article, you can leverage some specialized software to design and construct the profesiogram. Remember, it is a vital and useful tool for companies.

Iris Serrador

Iris Serrador

People Partner | LinkedIn | | Web | +post

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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iriserrador  

HR Content Specialist