Advantages of using a recruitment software

6 of March, 2025

Behind every personnel recruitment process, there is a huge amount of work done by the HR team to hire the right person. The company’s needs need to be deeply analyzed to determine the profile of the new employee. Moreover, the flood of applications received need to be managed. Having a recruitment software is the best way to speed up the various stages of the selection process, as it allows for easier management of a process that could otherwise be overly lengthy.

What is recruitment software and how does it work

A recruitment and personnel selection software is a tool that assists us in the management and search for candidates, as well as selection, in an efficient and automated manner. Today, the primary channel for employee search are online job portals. It might be paradoxical, but they are also the least efficient way to find a job. Therefore, having a recruitment software allows us to optimize the recruitment process.

We can use a recruiting program at different stages of the recruitment process. It allows us to publish attractive job offers. Once the period for receiving applications starts, it can be used to read, filter and score CVs that arrive. It is a further support when conducting job interviews and evaluating applicants, and also allows us to track the candidate’s progress. All these based on the preferences, needs, and features of the company entering the labor market in search of talent.

Faster and cheaper recruitment with recruitment software

Each recruitment process entails costs for the company. In the end, when we enter the market, it is because we need to fill a vacancy, and until someone takes that position, we are losing money. Hence, by accelerating the selection process, it becomes cheaper. So how does a recruitment software speed up the personnel selection? Among other things, it allows us to automate tasks such as job posting or sorting through and preselecting candidates based on their resumes.

Another benefit of the automation and digitization of personnel selection is the reduction of physical paperwork. We save time, as there’s no need to print each resume one by one for review, and we also save paper or printer toner. Filling the offered job position earlier also means we avoid overtime hours for the existing personnel who have to put in extra effort to make up for the missing employee. Consequently, our employees are more rested.

Better decision making

Decision-making is crucial in the recruitment process: you need to be able to decide who moves forward and communicate who gets discarded. Getting it right is paramount, as the chosen candidate must meet certain characteristics to fit into the position. Using a recruitment software provides a tool with a high predictability rate, ensuring better hires. These are some of the key aspects in decision-making:

• Workplace competencies: Training and experience
• Candidate’s skills and abilities
• Intellectual capacities
• Personality and behavior
• Performance in selection tests

With recruitment software, you can track the candidate without subjective factors influencing the process.

Centralized personnel selection

Using recruitment software allows all the personnel selection steps to be managed in one place. An employee database is created and the information is stored in the cloud, meaning any member of the HR team can access candidate information at all times. This avoids the need to continuously switch between different job portals. It’s another way to speed up the process. Also, we can have the employee’s reports there, making it easier for colleagues to track them.

Candidate history

Oftentimes, we face unexpected vacancies that need to be filled urgently. Before desperate hunting for an employee to fill that position -which commonly ends poorly-, we can review candidate histories. A good recruitment software like Sesame HR allows you to create a sort of job pool with the best candidates. You may not initially hire them, but you always have that ace up your sleeve in case of emergency.

Improved communication during the personnel selection process

Recruitment software strengthens brand image, among other reasons, because it speeds up communication with candidates, and internal communication as well. It becomes easier to inform them whether they move forward in the process or if their application is discarded. This way, you start building the employer branding before the employee joins the company, or even when the hire does not happen. This offers another layer of transparency as a company.

Using Sesame HR’s human resources software allows you to score each candidate based on these skills or characteristics, according to the results of the tests taken, interview, etc. You can also add comments on their file. This makes it easier to choose the person who best fits what you’re looking for.

Cristina Martin

People and Talent Director | LinkedIn | | Web | +post

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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