17 of March, 2025

For any business, optimizing the hiring processes is very important. If achieved, it will save money in employee recruitment.

Besides, it will attract the most qualified people to work for the company. It could even serve to compile an extensive file of future candidates that would be very useful.

For all these reasons, we are going to give you some keys so that you achieve the best results in your worker recruitment processes. This is even more relevant now that unemployment data is improving.

Hiring process of a company

We define the process of staff selection of a company as the complete cycle that begins with the search for candidates for a job and ends with the incorporation of the chosen ones into the entity.

It is, therefore, a complex procedure that corresponds to the human resources department. To develop it, they can rely on software like Sesame HR. But, in any case, there are several phases of the hiring process. These are as follows:

Writing and publication of the company’s vacancy.
Receipt of candidate resumes.
Selection of applicants.
Tests and interviews with the chosen candidates.
Decision on the person or people who will fill the positions.

These are the steps that you must always follow to hire a new worker. However, to do them well, you must consider several factors. This is vitally important for your business.

Because optimizing the hiring processes will allow you to recruit the best workers. And, in addition, do it as quickly as possible. To achieve this, we are going to give you various guidelines.

How to optimize hiring processes

Do you want to optimize hiring processes in your company? Firstly, it is very important that your recruitment team is well qualified and trained to handle these types of processes.

Once this premise is established, follow the advice we offer below.

Take care of your brand also when optimizing hiring processes

Your company’s brand has prestige given by its good work over the years. But this can be lost in a moment. Therefore, it is essential that you take advantage of all circumstances to reinforce it.

Besides, if you want to recruit the best talents, you have to give them a good brand image. It’s not enough to post a job offer on LinkedIn or other social media.

All business entities want to secure the best workers and these can choose which company they want to work for.

For all these reasons, when advertising your job offer, you should take care of your brand image. It would even be good if your human resources employees had marketing skills. Thus, they will be able to post a job advertisement in which your company gives a good image.

Look for candidates in the right place

To optimize the hiring processes you need to know where to look for your new employees. As you know, there are many platforms where you can do it. But, probably, each one is better for a specific purpose.

For example, if you are looking for non-qualified professionals, perhaps a platform like Infojobs is enough. On the other hand, to find experts in a certain field, a network like the aforementioned LinkedIn may be better.

Even, if it’s a very specialized job offer, you may delegate the search for the ideal candidate to a specialized recruitment company. It will be a bit more expensive, but will save time and avoid mistakes.

Automate the most tedious processes

Currently there are human resources software that perform the most tedious tasks of personnel recruitment for you. It is advisable to use them because they allow you to save a lot of time. Hence, optimizing the hiring processes.

Also, they guarantee that you will never lose candidate information. But, mainly, they create an entire job portal for you. They even take care of distributing the candidates to the recruiters so that they work equally and, at the same time, they are aware of the whole process.

Preselect the candidates

Perhaps the phase of the hiring process most heavy for the human resources department is the preselection of candidates.

We talk about the whole process to choose the group that will finally compete to get the job. However, new technologies also help with this process.

You can do brief previous interviews by video conference. Likewise, you can send all candidates a knowledge test to be returned completed. For instance, a brief English test, if needed for the position.

With all these, you will save a lot of time and simplify the hiring process. But it’s also important that this strategy helps you to screen the largest possible number of applications.

Meaning that, after applying it, only a few applicants should remain for the job.

Predefine the contract you’re going to make to the new employee

After deciding the finalists for the job and conducting the corresponding tests and interviews with each one, you will choose your new employee.

But, at that moment, you must have clear what type of employment contract you want to offer. It will depend on the type of work to be performed and when your company will need it.

For example, currently many fixed discontinuous contracts are made. It’s interesting if you are going to need the employee only a few months a year or a few days each month.

But you can also make another type of contract, if it fits your company better. It’s very important to choose the form of contracting well.

Benefits of optimizing hiring processes

As you’ve seen, if you optimize your hiring processes, it’s all advantages. In this way, these procedures will be cheaper.

Besides, you’ll carry them out in much less time and avoid their most tedious parts, which a computer program will handle. But above all, you will manage to recruit the best candidates for your company.

In conclusion, for all the reasons stated, optimizing hiring processes is fundamental for your business.

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Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist

How to optimize employee hiring processes