3 of April, 2025

Have you ever wondered how to make a productivity report for companies or employees? How would you start and what indicators would you include? Today, this concept is fundamental to establish a company’s profitability and activity.

In this content we will provide you with useful information on the subject. After reading it, you will be more prepared to decide how to evaluate productivity in your environment and prepare HR reports.

What is a productivity report

According to the analysis conducted by the European Central Bank, the continental economy stagnated in 2022. Now a progressive recovery is expected, especially after the first quarter.

In fact, this institution anticipates these rates of variation of European productivity:

March 2023: + 0.2.
2024: + 1.2.
2025: + 1.3.

Checking these statistics or those of the INE is very good, it broadens your perspective. However, what good is it to know that the monthly variation of the industrial production index has been 0.6%?

Focus on your organization’s data, not on averages. The functional part is compiling, knowing, interpreting and stimulating the productivity of your company. Of your facilities. Of your teams and employees. That’s where you have to give it your all, because they determine the final success of your organization.

Identifying work performance

Productivity reports reflect this useful data. They present and quantify the productive reality of an organization. And they do so for a specific period of time, with predefined objectives.

They are reliable and concrete reports on work performance in the company. A revealing snapshot of what is happening, perfect for making good decisions.

Keep in mind that labor productivity is the best indicator of efficiency. It relates the resources used to the results obtained, in terms of products or services.

From another point of view, it is the connection between what is achieved and the time or effort required.

In practice, it can be focused on different categories. Thus, it can be:

Global or organizational.
Departmental.
Team-based.
Individual.

If you have the right tools, the system will filter the general data to break it down according to your needs. Thus, the productivity report accurately answers your questions and uncertainties. Most of all, it helps you know what is going well and where you need to improve.

Why should you make productivity reports?

It reports these great advantages to your project:

Predict reality and anticipate the profitability for the end of the year.
Identify why your company is not growing or is doing so too slowly.
Improve your results in less time.
Know what actions are meeting or exceeding expectations.
Increase competitiveness and strengthen business strength.
Efficiently plan production and its factors. From the number and duration of work shifts to production volume.
Support productive leadership that makes the most of strengths and compensates or minimizes weaknesses.
Develop an effective strategy that increases final performance.
Recognize and duly value the best productive units, be they groups or individuals.
Work more selectively to optimize the work climate.

How to make a productivity report

Human work is an abstract element. However, the results of any work activity can be quantitatively measured. If you do not know how to make a productivity report, we will teach you.

The difficulty lies in defining what indicators are valid. The data map obtained must be reliable, useful, insightful. In addition, it must allow you to establish comparisons over time and among different study subjects.

Any work performance report should identify aspects like these:

How many specific products or tasks have been carried out.
How many projects have been achieved.
What has been the productive activity in each time period.

These reports are divided into three main sections, each with specific informational content.

Initial information

It includes the date, the period analyzed, the name of the organization and which employees, teams or departments are being analyzed.

It also includes a statement of reasons. This includes the objectives set and any useful information to understand the approach.

Planning and data compilation

This is the central part of the report. The planning reflects what products, activities or projects are studied, as well as the data collected. Through tables and graphs, you can see how many units have been produced and how many measurable objectives have been achieved.

These data are related to the hours, days and workers used. Time is an essential factor in this analysis. To carry it out more easily, you can use People Analytics.

Finally, the results and observations section connects the figures obtained with the expectations or goals set. Thus, it specifies whether or not the reality is positive.

The results are interpreted, explaining their meaning and foreseeable consequences. The most effective ones also include recommendations and action plans to respond to them.

They often become the basis for subsequent strategic and action plans.

And that’s it. Now you know how to make a productivity report.

Tips on how to make a productivity report

The beginning of any report on productivity is to specify and establish its basic references. That is, the applied indicators. They always depend on the type of activity, products, and employees being studied.

Thus, productivity is very different in a hair salon, a tax consultancy, and a supermarket. A haircut and hair bleaching should not be counted as analogous services. Their duration and requirements are very different! Define it well from the beginning.

In addition, these other tips will be useful after you wonder how to make a valuable productivity report:

Choose a premium automated tool and implement it in your company.
Make sure to create custom questionnaires, manage programmed responses, and get personalized analysis.
Simplify as much as possible the time required to compile and relate information. Let artificial intelligence work for you!
Get real-time reports, easy to interpret and share.

Evaluating work performance like this is synonymous with success. Don’t hesitate: it’s best to resort to good HR software. Its benefits are many and immediate.

Do you now have a clearer idea of how to make a productivity report? Always remember why it is so important. And turn to Sesame HR to get the latest technological solutions. Contact us, check out our catalog… and get the help you need.

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

Do you want to rate our article?

Average rating:

5 stars (1 votes)

★★★★★

iriserrador

HR Content Specialist

How to make a productivity report for a company’s employees