The importance of AI when creating reports from the HR department

4 of April, 2025

The potential of Artificial Intelligence is enormous and businesses know it. This new tool can allow your entity to save time and speed up processes in multiple departments. Among them is the Human Resources department, where it is increasingly used to produce HR reports with AI.

Are you thinking about how to benefit from Artificial Intelligence to make HR reports? At Sesame HR we give you all the information you need to learn how to use it.

The importance of reports in HR

The Human Resources department prepares a large number of documents of all types, to ensure good management of talent and personnel in the company.

Human Resources (HR) reports are documents that provide detailed information and analysis on various aspects related to human talent management in an organization.

There are several types of writings, each one focused on specific areas of personnel management. Some of the most common types of HR reports are:

• Performance management report.
• Personnel rotation report.
• Absenteeism report.
• Reports on staff: related to salaries, age, etc.
• Recruitment and selection report.

These are just some examples of the types of files that Human Resources has to prepare. However, there are a wide variety of documents and processes that this area handles and that can be easily automated, simply by performing HR reports with AI.

What are HR reports with AI

As we have seen, the Human Resources department has to carry out a large series of tasks, for this reason, more and more attempts are made to take advantage of the automation provided by certain tools such as Artificial Intelligence. HR reports with AI are just one of the examples of everything it offers us.

But what are HR reports with AI?

AI Human Resources reports are documents that use Artificial Intelligence (AI) to analyze and present information about an organization’s staff.

It should be remembered that AI is software which has the ability to make machines simulate human intelligence, learning, reasoning and processing language. This intelligence generates responses similar to those a person would give.

Types of reports that can be automated

The Human Resources department has to prepare several files, based on the needs of their entity. This is one of the tasks to which most time is dedicated and that can easily be automated nowadays.

The HR reports with AI that can be drafted are multiple and can vary depending on the objectives and applications that the company wants to obtain from each of them. Among others, the following utilities are:

• Carry out a data analysis of employees. AI has various capabilities, such as its potential to process large amounts of available data. It can be used for work productivity or competition.
• Recruitment and selection. Using AI, a large number of resumes can be analyzed, choosing the one that best suits our company.
• Create performance evaluations and analyze them. This tool allows obtaining and reviewing information about employee performance and generating comparative documents to assess individual and group progress. Similarly, it helps to identify patterns and trends.
• Analysis of organizational health and work environment. HR reports with AI facilitate talent management.
• Workforce planning. These documents can predict future staff needs and recommend possible actions to be taken.

How to make a report with AI

Currently, there are multiple software that helps to create Human Resources documents easily and automated, like Sesame HR. These programs accumulate the data, which will be updated and gathered in one place.

Based on this information that the platform has, reports can be made periodically in a simple way, with those data available. In this way, the company’s situation is updated periodically.

With these software, hours and hours of work are saved, since there is no need to compile the information, just prepare the document.

This resource optimization is vital for better talent management, so the Human Resources department focuses on other tasks. The same happens with HR reports with AI, which further accelerates this process.

It should be remembered, that decision making in a company, especially with regard to Human Resources, must be made with as much information as available. Therefore, these software are of vital importance for any entity.

Advice for making a report with AI

When wanting to prepare a HR report with AI, the following advice should be considered:

• Verify the information. On occasion, artificial intelligence can try to be creative and many times invent names, places or dates that may not match the actual information. That’s why, it is necessary to review the HR reports with AI.
• Keep in mind that it works better with topics that it has more information about.
• If we want it to write about something, we should guide it towards the content we want to obtain.
• Always use it with topics that are not inappropriate.

Benefits of making HR reports with AI

Some of the benefits of making HR reports with AI are the following:

• Improves the experience of both the employee and the entity, offering personalized content according to their interests and needs.
• Optimizes the recruitment, performance evaluation and selection processes, using algorithms that identify the best candidates for each position.
• Manages and analyzes data from the employees, such as their productivity, their satisfaction, their performance, or their training.
• Supports informed decision-making, providing relevant insights about talent, competences and organization’s outcomes.

HR reports with AI can be a very useful tool for better human capital management and the digital transformation of companies. However, they require the knowledge and sensitivity of professionals to contextualize them and draw conclusions.

For more information on how to make HR reports with AI, we recommend that you take a look at our blog. What are you waiting for? We are your reference HR software!

Iris Serrador

People Partner | LinkedIn | | Web | +post

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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