Types of HR reports that a human resources department needs

1 of April, 2025

More and more companies are understanding the importance of creating HR reports and gathering data on their workforce in order to make decisions. These reports are useful for identifying potential deficiencies, opportunities, or making decisions based on specific data.

In this way, they help medium and small businesses to make sound decisions. From wage reports detailing salaries, to labor reports measuring employee productivity. In conclusion, HR reports allow you to gain detailed knowledge of your company’s current data.

Many HR departments often encounter problems or confusion when generating these reports. Thankfully, thanks to the digital age, we can rely on specialized programs created specifically for this purpose.

To give an example, Sesame HR provides numerous human resources reports. Its personnel management software has the ability to create reports in minutes. It allows you to develop, customize, download, and share them with all interested parties.

HR Reports: Age

Age reports show the distribution of the various age groups within the company. They are very useful for keeping track of the company’s average age and understanding the situation and needs of the workforce. Based on this, it is possible to understand the company’s employee profile and make decisions based on these HR reports. These decisions, for example, could be the type of benefit that can be offered to each team of workers. Among these are: transportation, pension plans, health insurance, etc.

Workforce Reports

For growing companies, it is interesting to know their development rate over the last few months. When the growth rate is high, your team may need a little help to facilitate the onboarding process of new workers. Or, they might even need help establishing contact and becoming acquainted with the rest of the colleagues.

Team building activities are usually necessary in teams that are hiring aggressively. Or, that have been growing exponentially in a short time. Some organizations offer breakfasts once a week in the office. This helps employees break the ice and get to know each other.

HR Reports: Wages

The salary report is very helpful in knowing whether your organization is offering competitive compensation. That is, if it is paying an employee a salary in line with their position or job within the company. Just as in the age report, you can obtain an average that will help you know the average salary of your workforce.

This figure will allow you to identify some plans to optimize the average salary level of the company. For instance, implement flexible remuneration plans, offer a benefit to improve the worker’s salary and reduce the staff turnover rate, among other things. Another relevant point for the HR department is knowing the wage range of each department separately. Even, it is also important to know it according to the employee’s legal gender.

Staff Turnover Reports

This type of report can provide a perspective on how many workers have left the company in the last year. Knowing this information, it is easy to determine the monthly cost of the staff turnover level for your company.

In addition to this, bear in mind that the total losses of 4-6 months of the new employee’s salary are estimated. This is the necessary time for the new coworker to train, master the processes, and start being productive in the company.

HR Reports: Absences and Absenteeism

These HR reports can help the department understand the peaks of absence that occur throughout the year. With this data, we can anticipate possible production stops and prevent a department from lagging behind if the entire group is absent.

Another important piece of data provided by this report is the rate of unjustified absenteeism by employees. As you probably already know, absenteeism at work has a cost for the company and is a fundamental symptom of worker demotivation.

In short, HR reports help manage a company better. All of these are necessary in an HR department to be able to provide the company with the necessary information to stay informed about everything.

An HR software like Sesame HR, has the ability to generate HR reports in just minutes, while also managing various HR KPIs. The use of technology in business functions allows us to save a considerable amount of time, consequently, we have significant cost savings.

Iris Serrador

People Partner | LinkedIn | | Web | +post

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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