How to choose a schedule management software

13 of October, 2022

Choosing a schedule management software to organize employees’ working hours is not simple. However, if you take into account the essential aspects you are looking for in this type of shift management software, it will be much easier to make the right decision. Keep on reading to find out the benefits of using one in your business.

Why use a schedule management software?

Finding a schedule management software that respects the rotating shift patterns that fit your business is not an impossible mission. It is a series of systems to automate and optimize tasks derived from staff shifts and the distribution of schedules.

But first, you should ask yourself, does your company really need a shift management software for employees? Why is it important to have such a solution? 

Basically, with a human resources software like Sesame HR, which has a shift management functionality tailored to any small or large company, you will have control over the shifts and working days of your entire team in a single tool that will help you manage any issues easily. In short, betting on an effective shift management solution means betting on being more productive.

Tips for choosing a good shift management software

Shift planning is one of the most complicated tasks that HR teams have in managing people and recruiting and retaining talent.

When it comes to shift planning, if you don’t have an effective tool, you may find the task tedious. On the other hand, having an Excel template to create work shifts can simplify things for you.

However, such a software can help you reduce the time spent on employees’ shift scheduling. Resulting in more time to invest in other relevant tasks.

1.  Control anytime, anywhere: one of the tips for choosing a shift management software is to opt for a solution that allows you to connect from your phone or app to approve and manage requests from your team. 
2. Optimize time and how you use it: choose an option that makes it easier for you to avoid repetitive tasks and focus on others that are more productive.
3. Monitoring of sick leaves and absences: any choice you make must take into account employees’ vacations, sick leaves and absences from work.
4. Receiving notifications: another tip for choosing a shift management software is to opt for an option that allows notifications, issues and shift change requests to be sent to area managers.
5. Evenly distributed work shifts: a shift management system simplifies this task and also provides meaningful information on the workload and hours of the team creating effective rotating shifts according to the needs of the company and the staff.
6. Detect irregularities: a rotating shift creation solution easily detects unexcused absenteeism.

What are the essential aspects you should take into account?

Some aspects are essential in a rotating shifts software as they are key to preparing shifts in an organized and efficient way. The most important of which include:

• Creation of custom shift templates for your team based on a set of rules. You just need to enter how many employees you need per shift and start assigning them.
• Knowing employee availability when assigning shifts. A shift management software increases transparency within the team, as schedules can be checked. This aspect is key, as it can have a positive impact on the work climate. 
• Management of changes in the timetables section. 
• Printing monthly timetables in several formats
• Tracking daily clock ins and outs and ensuring schedule compliance. 
• Monitoring punctuality.
• Informing employees of their schedules and notifying them of any changes in real time.

Don’t think twice and hire Sesame HR, the best tool for scheduling the work shifts of all your company’s employees.