The September 2023 Compliance Calendar: Deadlines You Need to Know

7 of September, 2023

Have you started planning for the regulatory deadlines coming up in September yet? If not, you better get to it. As an HR manager or business owner, staying on top of compliance is critical. Miss a deadline and you could face penalties, audits, or legal trouble.

To help make sure that doesn’t happen, here’s your handy dandy compliance calendar for September 2023, complete with a powerful document management tool. Whether you’re in the US, India, Canada or Australia, we’ve got you covered with the reporting, registration, and disclosure due dates you need to know.

Keep this list close at hand, set plenty of reminders, and get ready to cross off requirements as you complete them. The end of the month will be here before you know it!

September 2023 Compliance Deadlines in the United States

Come September, there are a few important deadlines on the horizon for U.S. businesses. As an HR manager or business owner, you’ll want to make note of these compliance requirements to avoid potential legal trouble.

September 1: Form I-9 Audits

The I-9 form verifies an employee’s eligibility to work in the U.S. Ensure that all new hires have completed Form I-9, and double check that the documents presented for identification match the list of acceptable documents. The Department of Homeland Security can perform audits at any time, so make I-9 compliance a priority.

September 15: Third Quarter Estimated Tax Payments

If your business income isn’t subject to withholding, you’ll need to pay quarterly estimated taxes. The third payment for 2023 is due September 15. You must pay at least 90% of your 2023 tax liability or 100% of your 2022 tax to avoid potential penalties.

September 30: Form 940 and 941 Filings

Quarterly payroll tax returns (Form 941) and the annual Federal Unemployment Tax Act (FUTA) return (Form 940) are due September 30. These forms report wages paid to employees, taxes withheld, and unemployment taxes owed. Failure to file can result in fines and interest charges.

With some advanced planning, meeting these September deadlines will be a breeze. If you have any questions or need help ensuring your business stays compliant, don’t hesitate to contact Sesame. Our HR experts are here to support you.

September Compliance Requirements for India, Canada, and Australia

If you have business operations in India, Canada or Australia, September has some important compliance deadlines to be aware of.

India

In India, companies must submit PF (Provident Fund) contributions for the previous month by September 15th. The Provident Fund is India’s government-mandated retirement savings program. Contributions are deducted from employees’ paychecks and matched by employers.

September 30th is also the deadline to file GST tax returns for the previous month. The Goods and Services Tax or GST is India’s national value added tax. Most businesses must file GST returns monthly, quarterly or annually depending on their annual revenue.

Canada

Canadian employers need to remit income tax withholdings for the previous month by September 15th. Canada’s income tax system is similar to the U.S., with employers withholding taxes from employees’ paychecks and remitting them to the CRA, Canada’s IRS equivalent.

In some provinces, September 15th is also the deadline for employers to remit provincial health care premiums deducted from paychecks. The amount and frequency of remittance depends on the province.

Australia

Down under, businesses must pay superannuation guarantee contributions for the previous quarter by September 28th. Australia’s superannuation guarantee program requires employers to contribute a percentage of employees’ pay to a retirement fund. Contributions are remitted quarterly.

September also marks the beginning of Australia’s fiscal year. Businesses may have year-end filings or payments due in September, though deadlines vary. Check with your accountant or the ATO website for specifics.

Keeping on top of compliance is challenging with operations in multiple countries. But with the right HR and accounting software like Sesame, you can schedule reminders, generate reports and ensure all your September (and monthly) deadlines are met.

Using Sesame HR Software to Stay on Top of Compliance Deadlines

To stay on top of the compliance deadlines for September 2023, use an HR software solution like Sesame. Their automated reminders and centralized compliance calendar will ensure you never miss an important deadline again.

Compliance Management Features

Sesame offers robust features to organize and track all your compliance requirements. You can:

• Create customized compliance policies, procedures and calendars.
• Set up automatic email reminders for your team before deadlines.
• Upload related compliance documents like employee handbooks, contracts and HR forms.
• Assign and delegate compliance tasks to specific team members.
• Generate real-time reports on the status of compliance activities.

Pre-Built Compliance Templates

Sesame comes with pre-built compliance templates for major regulations like:

• I-9 and E-Verify
• FMLA
• HIPAA
• 401k and other retirement plans
• Workers’ comp
• Payroll tax withholding

The September 2023 compliance calendar will have important deadlines for I-9, FMLA and retirement plan notices. Sesame’s templates provide a structured process to ensure you distribute these notices accurately and on time.

Using an HR solution like Sesame is the best way for companies and HR managers to fulfill their compliance obligations efficiently and avoid potential fines or lawsuits due to non-compliance. The automation and organization provided by the software gives you peace of mind that no deadline will be missed. Focus your time and effort on more strategic initiatives knowing your compliance bases are covered.

Conclusion

So there you have it, the key compliance deadlines to keep top of mind for September 2023. While the month may still seem far away, using this calendar will help ensure you stay on track and avoid any last minute scrambling. The key is to break down the work into manageable chunks by starting preparations now.

Remember, compliance isn’t about checking boxes but protecting your company and employees. Keep that motivation front and center, set a schedule, and before you know it you’ll be coasting into October, paperwork complete.

Now take a deep breath and dive in—you’ve got this! Staying on top of compliance may not always be the most glamorous part of your job but it’s one of the most important. Keep calm and comply on!