3 of February, 2025

Managing overtime may seem like a simple task, but understanding how to effectively manage overtime in summer can be tricky. Plus, due to the time control law, it is something that all companies must comply with.

This checking and compensation of extra time spent in the company may be aggravated during the summer period due to vacations or the need to cover certain positions. Therefore, it is necessary to know how to obtain an effective control of overtime during summer hours.

Do you want to know more about what to do with overtime in summer and how to process them? Here we tell you everything you need to know about the overtime pools. Don’t miss it!

Summer schedule, why use it?

The arrival of the summer months and the heat, cause many companies to opt to establish an intensive day. This is due to how high temperatures can affect the productivity of the workforce, as they increase the feeling of fatigue.

These hours can range from 7 in the morning until 2 in the afternoon, or from 8 to 3. The regulation of this type of schedule, as well as how to manage overtime in summer, depends on the collective agreement of each organization.

The usual with this type of schedule is that during the summer months fewer hours are worked. However, the important thing is that over the course of the year the count is met with the total hours that must be performed according to the signed contract. But what about overtime in summer?

How to manage overtime in summer

When managing overtime in summer, it must be done based on the Time Control Law. In this way, for a full-time contract the maximum annual extra hours is 80 hours, all of them remunerated.

Just like with the rest of overtime, in summer hours you must maintain a certain level of control. To know how to control and compensate them, it is advisable to have a Human Resources management program like the Sesame HR one.

Some tips on how to manage overtime in summer are:

Proper time control of each worker. This record must be clear and include both work shifts and weekly breaks or benchmarks.
Employment contracts are also recorded in the same way so that they can know what their work schedule is, along with the hours stipulated by it.
With all the previous data, including the extra hours record will be simple, although it is best to have a software that does this task automatically.
You have to indicate in which way the extra hours in summer will be compensated, either economically, with days off or breaks in the workday.

How to control overtime in summer?

While it is most recommended to manage overtime in summer automatically, today there are different ways to do it. There are three different ways to manage this:

Manual registration of extra hours: undoubtedly, the least reliable way to do it, because of the human factor. However, from a certain volume of workers it can be difficult to achieve.
Use of spreadsheets: It is a slightly more efficient system, especially in the case of companies that do not have a large number of employees. The problem in this case is the same, since the employee can carry some accounts and the company others.
Use of automated software: The technology of these types of programs allows connecting with any clocking machine, saving automatically and without errors. So misunderstandings are avoided. Every extra hour in summer time will be added to the counter, just like the rest.

3 advantages of having overtime in summer

While for many summer is synonymous with rest and holidays, it might happen that it is one of the most stressful times at work. In certain organizations, this period may be intense and need an extra workforce.

In the same way, as the workforce decreases, it may happen that if a peak in productivity occurs, the company must revert to the members of the workforce present at that time. That’s why it’s interesting to know the advantages of doing overtime in summer.

Some benefits of overtime during summer hours are as follows.

Opportunity to earn a higher salary

The summer period is a time that invites you to carry out activities. Obtaining an extra for the hours worked or more vacation days to enjoy them when desired can be a key point for many employees.

Therefore, overtime in summer can mean an opportunity to get the necessary money to cover your vacations.

Offer autonomy and flexibility

Often, companies have an intensive summer schedule, so doing overtime can be a minor effort. Thus, for the team it can be a great opportunity to gain more autonomy and flexibility, being able to come or go earlier to compensate for these extra summer hours.

Take advantage of the productivity of each member of the staff

To further take advantage of an employee’s productivity, you can choose between the morning or evening schedule, as they have proven to be more productive. In this way, both parties get a greater benefit. A way to manage overtime in summer is to implement them in the strip that best suits each person.

Managing overtime in summer can be a complicated task, but if you take these tips into account you can do it effectively in your entity. Discover more about everything related to Human Resources on the Sesame HR blog, where we have numerous guides and articles of great interest. What are you waiting for? We are your reference HR software!

Ricardo López has built a solid career in the field of human resources, excelling in payroll administration, labor relations management, and employment advisory services. His academic background in labor law and human resources, combined with his experience in companies such as Zeus - Smart Visual Data, Sesame HR, and Grupo Noa's, has allowed him to develop a comprehensive understanding of workforce dynamics and personnel management. With over 10 years of experience, he has demonstrated strong expertise in benefits administration, HR documentation, and career counseling. Ricardo continues to contribute to the efficient and people-centered development of the organizations he works with.

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ricardolopez

HR Content Specialist

How to manage overtime hours for workers in the summer from Human Resources